Policies Under Review

The Policy Administrator (ex-Officio, Assistant to the President) coordinates the regular review, revision and elimination of University policies, ensuring that all University policies are reviewed in consultation with the appropriate stakeholders (students, faculty and staff). Read the University Policy Review Procedure.

Request Policy Review

In addition to the annual call for policy review recommendations, policies that warrant review can be submitted throughout the year to either the policy custodian (named on existing policies) or the policy administrator. The Policy Review Request Form is to be completed for a policy to be considered for review.

Submit the policy review request form along with the policy in a Microsoft Word document using the track changes feature to indicate proposed policy language changes. Contact the policy administrator for questions or assistance.

Track Changes

Any policy being reviewed will be required to use the track changes feature in Microsoft Word. This will aid in the campus community’s ability to see current and proposed language changes to the policy.

Meet & Confer

Policies under review will be a regular Meet & Confer agenda item, added to the meeting agenda by University administration.

Once policy changes have been proposed, Administration will provide a summary of the proposed changes at a Meet & Confer meeting. The policy review period will then start and the proposed changes will be under review for a minimum of 20 instructional days.

After the policy review period has closed, a final draft of the policy will be presented at Faculty Senate followed by a Meet & Confer meeting. Following this Meet & Confer, bargaining unit members have up to 10 days to provide additional feedback. If further consultation on the proposed policy language is needed, the policy will be tabled and reviewed at another Meet & Confer meeting. If no further consultation on the proposed policy language is needed, the policy will be finalized after the 10-day period and posted to the policies web site.

Policies In Review

The policy review request forms below list a brief description of proposed changes to the policy language and the date changes should go into effect.

Annual Policy Review Calendar 2022-2023

Activity Date
Fall Policy Review Period October 14-December 19
Track changes version of proposed policy changes due to Policy Administrator. October 14
Policy Administrator posts proposed policy changes on the website & attaches summary to the M&C agendas October 17-19
Administration provides summary of proposed policy changes at Meet & Confer October 20
Fall Policy Review Period Begins (lasts a minimum of 20 instructional days) October 20
Fall Policy Review Period Ends November 18
Faculty Senate Final Drafts Presented November 29
Meet & Confer Final Drafts Presented December 8
Bargaining units deadline for policy feedback. (at least 10 days after M&C) December 19
   
Spring Policy Review Period February 10-May 5
Track changes version of proposed policy changes due to Policy Administrator. February 10
Policy Administrator posts proposed policy changes on the website & attaches summary to the M&C agendas. February 13-25
Administration provides summary of proposed policy changes at Meet & Confer February 16
Spring Policy Review Period Begins (lasts a minimum of 20 instructional days) February 16
Spring Policy Review Period Ends March 23
Faculty Senate Final Drafts Presented April 11
Meet & Confer Final Drafts Presented April 20
Bargaining units deadline for policy feedback. (at least 10 days after M&C) May 5