Student Registration Cancellation for Non-Payment Policy

Custodian of Policy: VP Finance & Administration

Relevant Minnesota State System Policy: 5.12 Tuition & Fee Due Dates, Refunds, Withdrawals & Waivers

Relevant Procedures: Minnesota State system Procedure 5.12.3 Common Framework of Key Payment Related Dates
Minnesota State system Procedure 5.12.S Payment Plans
MSU Moorhead Tuition and Fee Information

Effective Date: Fall 2013

Last Review: Spring 2013

Next Review: 2019

Policy

MSU Moorhead adheres to the following tuition and fees payment due date framework:

• Fifteen business days prior to the start of the term, the University may begin using the Registration Cancellation process for unpaid credit registrations. The University may continue to use the Registration Cancellation process through the end of the fifth business day of the term.
• The University will run the Registration Cancellation process for unpaid credit registrations on the fifth business day of fall and spring terms. The process will not be run for the summer term.
• Full payment of tuition and fees is due twenty five business days after the start of the fall and spring terms unless the student has obtained an approved tuition and fee payment plan. For summer term, full payment of tuition and fees is due the day after financial is applied unless the student has obtained an approved tuition and fee payment plan.

The University permits students to partially defer tuition and fee payments beyond the tuition and fee payment due date. A payment plan may be the student's primary method of payment, or it may supplement other forms of payment such as financial aid or tuition waiver. Students who initiate the contracted payment plan option are allowed to pay their tuition and fees after the due date in monthly installments provided the minimum first payment and the final payment amounts are received consistent with the payment requirements specified in the payment due date framework as defined above.

In accordance with the tuition and fees payment due date framework defined above, the University cancels student registration for all credit courses during fall and spring terms unless one of the following conditions has been met:

• The student has paid at least 15% of the tuition and fees due or made a $300 down payment towards tuition and fees
• An Institutional Student Information Record (ISIR) has been received by the University
• The student has enrolled in an approved tuition and fee payment plan
• The student has received an approved deferral at the University
• The student has received an approved waiver at least equal to 15% or $300 of the tuition and fees due

Exceptions to the registration cancellation can be granted based on individual student circumstances.

Definitions

Start of the term: the first day classes are held.

Rationale

The University has an obligation to implement and follow sound business practices related to registration cancellation for non-payment in order to conserve financial resources and protect financial assets. Establishment of a due date for a minimum payment of University tuition and fees ensures accountability extending to both financial and statistical reporting.