Separation Procedures

1. Provide Written Notice: Employees who decide to retire or resign from State service will need to submit a written letter to their immediate supervisor. The written, signed and dated letter will need to include the last day of employment and any other applicable information.
2. Submit Resignation in Workday: Follow the Workday job aid for submitting a resignation in Workday.
3. Return State Property: Employees are required to return state property to their immediate supervisor on or prior to their final date of employment. Items may include but are not limited to:
   • Electronic Devices - Computers, laptops, iPads, tablets, cell phones, etc. (return to Information Technology)
   • Building/Office Keys or Key Fobs (return to Public Safety)
   • Parking Permit (return to Public Safety - check to see if you are eligible for a refund)
   • Purchasing Card/Cell Phone (return to Business Services)
   • Livingston Lord Library materials (return to Library)
4. Clean Out Office: Employee and their supervisor will need to determine a date for the employee to vacate their office (if different than last date of employment).
5. Redirect Mail: Employee will need to redirect any personal mail, email or subscriptions to another address.
6. Submit Final Leave Requests/Timesheet: Employee is required to submit final leave requests and time sheet prior to last day of employment.

• Offboarding Checklist for Employees
• Offboarding Checklist for Supervisors
• Vacation Leave at Separation Guidelines

The Office of Human Resources will provide additional information regarding the procedures for separating employment. If you have questions, please contact Human Resources.

• Roadmap to Preparing for Retirement
• Faculty Retirement Handbook
• Staff Retirement Handbook
• Returning to Work After Retirement

The Office of Human Resources will provide you with a personalized retirement handbook once you have submitted your official retirement notice. This handbook will contain important forms, timelines, and procedures for retiring from MN State service. If you have questions, please contact Human Resources.

Minnesota State University Moorhead has achieved its educational excellence through the efforts of many passionate, loyal and hard-working faculty and staff. Emeritus status is awarded to recognize and honor the meritorious service of retiring MSUM employees.

Emeritus & Emerita Recommendation Form

Eligibility

To be eligible for Emeriti Status, the employee must meet the following criteria:

1. Permanent retirement from full-time employment in higher education.
2. Complete employment in the position of good standing.
3. Established a record of distinguished and exemplary service while employed at the University.
4. Employment in at Minnesota State University Moorhead for at least 15 years.

Nomination Process

1. Upon retirement, the department supervisor/Director/Dean will nominate eligible staff, faculty members, and administrators by forwarding a recommendation to the appropriate Vice President for review and recommendation to the President.
2. The President, in consultation with the Office of Human Resources, will determine whether the retiring employee has met the qualifications to be awarded Emeritus/Emerita status.

Distinguished retiring employees who are determined to have met these criteria are informed in writing by the Office of the President and are granted the following benefits:

1. Important University communications, including invitations to special University events and to the fall opening dinner, will be mailed to the individual. This does not include the Advocate which is available online.
2. The individual’s faculty/employee ID card may continue to be used at Livingston Lord Library to borrow books and materials.
3. The individual’s faculty/employee ID card can also be used in purchasing tickets for plays, concerts, and athletic events at faculty rates.
4. The individual may continue to use the MSUM email account.
5. The individual will also receive a complimentary Special Parking Permit for designated lots. To receive the permit, the individual will need to register for it with the Key/Card Access Office located in the Public Safety building.
6. The individual may use self-purchased University letterhead stationery imprinted with the individual’s name and Emeritus/Emerita status.

Emeriti Suspension or Termination

The University reserves the right to suspend or terminate some or all benefits when warranted, whether from individuals or from all emeriti. In this case, emeriti will be notified of the action and the reason for the action and may appeal to the President or designee. The decision of the President is final.