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  • Creating a Privacy Statement in Your Email Signature

    Outlook

    1. Open a new message
    2. On the Message tab click Signature and then click Signatures
    3. On the E-mail Signature tab click New
    4. Type Privacy as the name for the signature and click OK
    5. Copy the following statement into the Edit signature box:

      This e-mail message is intended only for the named recipient(s) above and is covered by the Electronic Communications Privacy Act 18 U.S.C. Section 2510-2521. This e-mail is confidential and may contain information that is privileged or exempt from disclosure under applicable law. If you have received this message in error please immediately notify the sender by return e-mail and delete this e-mail message from your computer.
       
    6. Type your signature information below the privacy statement
    7. In Email account: box select your MNState email account
    8. In New messages: box select Privacy
    9. In Replies/forwards: box select Privacy
    10. Click OK
    11. Close the message and open a new message to review your signature