Budget Planning Timeline

General Fund Budget Planning Timeline

Fiscal Year 2025 (AY 2024-25)
Fiscal Year 2026 (AY 2025-26)

This timeline follows the academic year calendar to support budget planning within the Academic Affairs division and indicates the last date the work is to be completed. Other divisions may choose earlier deadlines to facilitate their budget planning.

October 2023

  • Departments/units submit work plan reports for FY 2023 (AY 2022‐23) to Deans/division administrators. (Due at this time or earlier.)

November 2023

  • Deans/division administrators receive planning metrics based on FY 2023 (AY 2022‐23) for each unit they supervise.
  • Strategic Enrollment Management Committee (SEMC) recommends more favorable, most likely, and less favorable enrollment projections to inform the tuition revenue projections:
    • Update FY 2025 (AY 2024‐25) enrollment projections
    • Make initial enrollment projections for FY 2026 (AY 2025‐26)
  • University Planning & Budget Committee (UPBC) recommends more favorable, most likely, and less favorable budget planning parameters to inform the revenue and expense projections:
    • Update FY 2025 (AY 2024‐25) budget planning parameters
    • Make initial projection of budget planning parameters for FY 2026 (AY 2025‐26)

December 2023

  • Deans/division administrators provide feedback to departments/units on the FY 2023 (AY 2022‐23) work plan reports. (Due at this time or earlier.)
  • The Vice President of Finance and Administration provides the President with more favorable, most likely, and less favorable revenue and expense projections for FYs 2025‐ 2026 (AY 2024‐25 and AY 2025‐26).

January 2024

  • The President identifies strategic priorities for FY 2025 (AY 2024‐25) and FY 2026 (AY 2025‐26).
  • The President sets budget targets for each division using the most likely budget planning scenarios for FY 2025 (AY 2024‐25) and FY 2026 (AY 2025‐26).

January 2024 - February 2024

  • Deans/division administrators consult with departments/units they supervise and consider up to five years of historical budget information and metrics ending with FY 2023 (AY 2022‐23).
  • After consultation, departments/units specifically address the strategic priorities by:
    • refining developing their work plans and goals for FY 2025 (AY 2024‐25) and
    • developing their work plans and setting their associated goals for FY 2026 (AY 2025‐26).
  • Departments draft their curriculum/course offerings and preliminary staffing plans for FY 2026 FY 2025‐FY 2029 (AY 2025‐26 AY 2024‐25 through AY 2028‐29).
  • In alignment with their work plan goals, each department/unit submits funding requests in the following categories:
    1. Staffing plan
    2. Operating budget
    3. Equipment
    4. Strategic initiatives
  • Deans/division administrators compile funding requests.
  • After further consultation with departments/units, Deans/division administrators develop funding requests for their college/administrative units using the most likely budget planning scenario and present these to their Vice President/division administrator.
  • After further consultation with Deans/division administrators, Vice Presidents/division administrators present their division funding requests within the established budget targets to Cabinet.
  • Deans/division administrators provide feedback to departments/units on the FY 2025 (AY 2024‐25) and FY 2026 (AY 2025‐26) work plans and goals.

March 2024 - May 2024

  • Cabinet prepares and presents a comprehensive FYs 2025‐2026 general fund budget plan proposal to UPBC.
  • Vice Presidents/division administrators present an overview of their individual division budget plan proposals to UPBC and answer questions.
    1. Academic Affairs
    2. Athletics
    3. Enrollment Management & Student Affairs
    4. Finance & Administration
    5. Human Resources
    6. President’s Office
    7. University Advancement
  • Joint meeting of key stakeholders from Academic Affairs Council, SEMC, and University Curriculum Committee to review and provide feedback on the Academic Affairs FY 2025 (AY 2024‐25) and FY 2026 (AY 2025‐26) budget plans.
  • UPBC develops input and feedback on the comprehensive general fund budget plan proposals and submits it to the President.

June 2024

  • President finalizes the FY 2025 (AY 2024‐25) budget plan.
  • Vice Presidents/division administrators/Deans provide notification of the FY 2025 (AY 2024‐25) budget to each department/unit they supervise.

September 2024

  • President finalizes the FY 2026 (AY 2025‐26) budget plan following final consultation with bargaining units and students.
  • Vice Presidents/division administrators/Deans provide notification of the FY 2026 (AY 2025‐26) budget to each department/unit they supervise.

November 2024

  • Faculty searches for FY 2026 (AY 2025‐26) authorized. (Due at this time or earlier.)
    • For faculty positions that will be vacant due to early notice of retirement by the contractual deadline of October 15, 2024, probationary searches may or may not be authorized immediately.
    • Positions not authorized for probationary searches immediately may be filled on a temporary basis (i.e. overload, adjunct, fixed‐term) for the upcoming academic year or be held vacant until the next budget planning cycle when a final decision will be made.