Employee FERPA Information

Protect Our Student. Protect Ourselves.

To be allowed access to student records, you must carefully review the material presented in this site. Maintaining confidentiality of student records is everyone's responsibility whether you are faculty, staff or student.

Why?

  • Because it's the right thing to do
  • Because the Federal Government requires us to do so.

This is designed to give you a base level knowledge of the rules governing release of student information.

FERPA stands for Family Educational Rights and Privacy Act (sometimes called the Buckley Amendment). Passed by Congress in 1974, the Act grants four specific rights to the adult student:

  • the right to see the information that the institution is keeping on the student
  • the right to seek amendment to those records and in certain cases append a statement to the record
  • the right to consent to disclosure of his/her records
  • the right to file a complaint with the FERPA Office in Washington.

Just about any information provided by a student to the university for use in the educational process is considered a student educational record:

  • personal information
  • enrollment records
  • grades
  • schedules

The storage media in which you find this information does not matter. Student educational record may be:

  • a document in the Registrar's office
  • a computer printout in your office
  • a class list on your desktop
  • a computer display screen
  • notes you have taken during an advisement session.
  • Student educational records are considered confidential and may not be released without the written consent of the student.
  • As a faculty or staff member you have a responsibility to protect educational records in your possession.
  • Some information is considered public (sometimes called "Directory Information"). This info can be released without the student's written permission. However, the student may opt to consider this information confidential as well. Directory Information is: Name, address, phone, dates of attendance, degrees received, major program, height weight of athletes, email address, enrollment status, campus school, college, division, class standing and awards.
  • You have access to information only for legitimate use in completion of your responsibilities as a university employee. Need to know is the basic principle.

If you are ever in doubt, do not release any information until you contact the Registrar's Office. The Office of the Registrar is responsible for student record information.

When in doubt? Don't give it out!

Apply What You've Learned
For a better understanding of the FERPA law please take a look at the FERPA Frequently Asked Questions.