Capital Asset Policy

  • Custodian of Policy: VP Finance & Administration

    Relevant Minnesota State System Policy: 7.3 – Financial Administration, 7.7 – Gift and Grants Acceptance

    Effective Date: October 2019

    Last Review: Fall 2019

    Next Review: 2026

    Policy

    MSUM will maintain inventory records for the University’s capital assets.

    Definitions

    Capital Assets – An asset with a useful life greater than two (2) years, a cost (or value if donated) greater than a defined capitalization dollar amount, that maintains its identity while in use.

    Capital Assets include the following items:

    • Land and land improvements
    • Easements
    • Buildings and building improvements
    • Vehicles
    • Equipment
    • Sensitive items
    • Property rights related to capitalized leases
    • Works of art, historical treasures and other similar assets
    • Infrastructure assets
    • Library collections
    • All other tangible or intangible assets used in operations
        

    Sensitive Items – Assets MSUM has declared as:

    1. Subject to pilferage or misuse and valued at $1,000 or more, such as electronic equipment (digital cameras, camcorders, projectors, etc.), pieces of art, etc.
      OR
    2. Computers and related devices (desktops, laptops, tablets, iPads, notebooks, etc.)
      OR
    3. Are potentially harmful or hazardous such as weapons (firearms, swords, crossbows, etc.)
        

    Rationale

    To account for Minnesota State Colleges and Universities’ capital assets in conformity with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).