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  • Annual Student Organization Registration & Updates

Office of Student Activities

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  • Annual Student Organization Registration & Updates 

    Every student organization is required to complete the annual student organization registration process by the fall semester deadline or within one week of becoming a recognized student organization. In addition, anytime throughout the year when new officers are elected or advisors change, the organization President (or equivalent) is required to submit those changes to the Office of Student Activities within one week of the change. It is important that your officer and advisor information remain current throughout the year as this information is used to determine who can schedule rooms on campus, authorize the use of funds, who receives e-mails from the OSA, etc.

    Annual Student Organization Registration

    The 2017 Fall Annual Student Organization Registration Deadline is 4:30pm Monday, September 18, 2017. This applies to all currently recognized student organizations wishing to remain recognized for the 2017-2018 academic year. New student organizations that become recognized during the academic year will complete the registration process within one week of becoming a recognized student organization.

    Recognized student organizations will complete the annual registration process through DragonCentral. The form will be available in mid-August and can be found here (log-in with your Star ID and Star ID password). Your organization’s President (or student officer designee) should complete the registration process. If your organization President does not have access to the form for your organization, either another member in your organization who has administrator rights to your DragonCentral page will need to add your President to the page’s membership roster or please contact the Office of Student Activities in CMU 113 and we can assist you.

    The annual registration process includes updating your DragonCentral organization's page, submitting an online form, and lastly submitting a paper form to the Office of Student Activities in CMU 113 that includes all organization officers and advisor(s) signatures. This individual who completes the online registration process will become listed as the primary contact for your organization's DragonCentral page. Following the form's approval, you may update the primary contact if needed.

    Failing to complete the entire annual registration process by the deadline will result in loss of recognition status.

    Updating Officers and Advisors After the Annual Registration Process

    Following completion of the Annual Registration Process, any time throughout the year when new officers are elected or advisors change, the organization President (or student officer designee) is required to submit those changes to the Office of Student Activities within one week of the change. Similar to the annual registration process, you will need to update your DragonCentral organization's page, submit an online form describing the change, and lastly submit a paper form to the Office of Student Activities in CMU 113 that includes all organization officers and advisor(s) signatures of those that have changed positions. You can find the "Change of Student Organization Officer/Advisor Form" under the Campus Links section on DragonCentral.

    Policies/Procedures to Know

    All student organizations are required to abide by MSUM and Office of Student Activities Policies and Procedures, including but not limited to the following:

    Lost Privileges

    Privileges that will be lost if your recognized student organization does not complete the annual registration process by the deadline or notify the Office of Student Activities of any officer and advisor changes include:

    1. The use of University facilities, equipment, and services (within MSUM policy guidelines) for purposes relative to organization goals.
    2. Permission to conduct fundraising events and to establish dues for organizational funding that will benefit members.
    3. The right to request funds from the Student Activity Budget Committee (SABC) or to access previously allocated SABC funds.
    4. The right to participate as a group in all-University events.
    5. The use of the University mailing address and/or name and mailbox in the Office of Student Activities.
    6. The establishment of an agency account with the MSUM Business Services Office for financial transactions or an activities account if the organization is funded by SABC (student organizations cannot open an off-campus bank account).
    7. Use of the Activities Resource Center (ARC).
    8. The right to hold meetings and events.
    9. The use of all student organization resources available in the Office of Student Activities.

    Defunct organizations are eligible to apply for re-recognition. The re-recognition process for defunct student organizations is the same process as for new organizations.