• Annual Student Organization Registration & Updates

Office of Student Activities

  • Print
  • Annual Student Organization Registration & Updates 

    Every student organization is required to complete the annual student organization registration process by the fall semester deadline or within a week of becoming a recognized student organization. In addition, anytime throughout the year when new officers are elected or advisors change, the organization President (or equivalent) is required to submit those changes to the Office of Student Activities. This ensures that the online public student organization database has up to date information.  

    The 2015 Fall Annual Student Organization Registration Deadline is 4:30pm Wednesday, September 23, 2015. New Student Organizations that become recognized during the academic year need to complete the registration process within one week of becoming a recognized student organization. See "Start an Organization" for more information about the recognition process.

    The paper registration form for this year's annual registration process was given out at the September Student Organization Officer Assemblies. If your student organization did not send an officer to the September Student Organization Officer Assemblies, you will need to make an appointment with Steve Fox, Assistant Director of Leadership and Organizations, in the Office of Student Activities. Failing to complete the annual registration process will result in loss of recognition status.

    Policies/Procedures to Know

    During the Annual Student Organization Registration process, you will read and agree to the following policies/procedures:

    Frequently Asked Questions

    Who needs to register? 

    All MSUM recognized student organization officers and advisors must complete the appropriate step(s) to properly register themselves and their student organization. Pending organizations will complete the process once they become an officially recognized student organization.

    Why does our student organization need to register? 

    Your student organization is required to register each fall to renew your recognition status with the University. 

    What if our student organization does not register? 

    Any student organization that fails to register by the deadline will be considered defunct, losing all Recognition Privileges. 

    Who should we contact if we are having problems or if we have a question? 

    Visit the Office of Student Activities in CMU 222, call us at 218.477.2790 or email us at osa@mnstate.edu

    Lost Privileges

    Privileges that will be lost if your student organization does not complete the annual registration process by the deadline include:

    1. The use of University facilities, equipment, and services (within MSUM policy guidelines) for purposes relative to organization goals.
    2. Permission to conduct fundraising events and to establish dues for organizational funding that will benefit members.
    3. The right to request funds from the Student Activity Budget Committee (SABC) or to access previously allocated SABC funds.
    4. The right to participate as a group in all-University events.
    5. The use of the University mailing address and/or name and mailbox in the Office of Student Activities.
    6. The establishment of an agency account with the MSUM Business Office for financial transactions or an activities account if the organization is funded by SABC.
    7. Use of office or storage space in the Activities Resource Center (ARC) or elsewhere on campus. 
    8. The right to hold meetings and events.
    9. The use of all student organization resources available in the Office of Student Activities.

    Defunct organizations are eligible to apply for re-recognition. The re-recognition process for defunct student organizations is the same process as for new organizations.