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Office of Student Activities

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  • Annual Student Organization Registration & Updates 

    Every student organization is required to complete the annual student organization registration process by the fall semester deadline or within one week of becoming a recognized student organization. In addition, anytime throughout the year when new officers are elected or advisors change, the organization President (or equivalent role) is required to submit those changes to the Office of Student Activities within one week of the change. It is important that your officer(s) and advisor(s) information remain current throughout the year as this information is used to determine who can schedule rooms on campus, authorize the use of funds, who receives e-mails from the OSA, etc.

    Annual Student Organization Registration

    The 2019 Fall Annual Student Organization Registration Deadline is Wednesday, September 25, 2019. This applies to all currently recognized student organizations wishing to remain recognized for the 2019-2020 academic year. New student organizations that become recognized during the academic year will complete the registration process within one week of becoming a recognized student organization.

    The annual registration process includes 4 parts. First, all student organization officers must complete the DragonCentral officer's agreement, found under the Campus Links section. Second, the President (or designee) will complete and return a President worksheet to the Office of Student Activities. Third, the Organization Advisor will complete and return an Advisor worksheet to the Office of Student Activities. Finally, at least one student representative must attend the President/Officer Training and one student representative must attend the Treasurer's Training. Please contact the Office of Student Activities in CMU 113 with any questions. 

    Failing to complete the entire annual registration process by the deadline will result in loss of recognition status.

    Updating Officers and Advisors After the Annual Registration Process

    Following completion of the Annual Registration Process, any time throughout the year when new officers are elected or advisors change, the organization President (or student officer designee) is required to submit those changes to the Office of Student Activities within one week of the change. This includes having any new student organization officers complete the officer's agreement and returning to the Office of Student Activities the President worksheet and/or Advisor worksheet indicating the changes. You can find the "Change of Student Organization Officer/Advisor Form" under the Campus Links section on DragonCentral which contains more information. 

    Lost Privileges

    Privileges that will be lost if your recognized student organization does not complete the annual registration process by the deadline or notify the Office of Student Activities of any officer and advisor changes include:

    1. The use of University facilities, equipment, and services (within MSUM policy guidelines) for purposes relative to organization goals.
    2. Permission to conduct fundraising events and to establish dues for organizational funding that will benefit members.
    3. The right to request funds from the Student Activity Budget Committee (SABC) or to access previously allocated SABC funds.
    4. The right to participate as a group in all-University events.
    5. The use of the University mailing address and/or name and mailbox in the Office of Student Activities.
    6. The establishment of an agency account with the MSUM Business Services Office for financial transactions or an activities account if the organization is funded by SABC (student organizations cannot open an off-campus bank account).
    7. Use of the Activities Resource Center (ARC).
    8. The right to hold meetings and events.
    9. The use of all student organization resources available in the Office of Student Activities.

    Defunct organizations are eligible to apply for re-recognition. The re-recognition process for defunct student organizations is the same process as for new organizations.