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Office of Online & Extended Learning

  • IT Services: A B C D E H I K L M O P Q R S T V W
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  • Accessible Presentations

    Structure

    • Add unique heading titles for each slide.
    • Use the Layout function to add more text (e.g., from the Home ribbon open the Layout drop-down menu and select Title and Content).
    • Verify all content appears in Outline View (from the View ribbon, click Outline View).
    • Avoid using text boxes as screen readers will skip.


    Identify

    • Add alt text to images, tables, media and simple charts & graphs, etc.
    • Add supporting text to explain complicated charts or graphs.
    • Be aware that the information added in speaker notes is not available to those using a screen reader.
    • Use descriptive text to identify link addresses.
      • Make the descriptive text the active link.
      • Place the http address within parentheses if the document will be printed. For example: MSUM home page (https://www.mnstate.edu).
      • Provide a transcript if using audio or other media.
       
    • Link out to media rather than embedding. 
      • This is due to the variation of media players when embedding media clips.
      • Generally the linked media has better media controls.
       
      Design
    • Use a sans serif font for documents that will be read on a monitor or overhead (e.g., Arial, Calibri). 
    • Use sufficient font size.
    • Use care in your selection of text and background colors to make sure there is adequate contrast.
    • Remove animations and slide transitions when posting the presentation online.


    Test

    • Use the Accessibility Checker (Microsoft PowerPoint for Windows users).
    • Click File + Check for Issues + Check Accessibility to open the Accessibility Checker.

      Note: This feature is not currently available for the Macintosh version.


    Resources

    Refer to the following sites for step-by-step instructions.