• Accounting on the Web

Business Services

  • Print
  • Web Based Accounting

    The Web Based Accounting module is available at Web Based Accounting.

    The Web Based Accounting system allows users the ability to view cost center balances, transactions and budget transfers. Notify Karen Lester via email to request viewing rights to Web Based Accounting. 

    You will need to utilize your StarID to access this system. Your StarID username and password is the same as your E-timesheet login information. If you do not have a StarID, follow the link below to activate your StarID account.

    Activating Your StarID

    Follow this link to the Accounting Department User Documentation and Training Materials. Begin by reviewing the videos in the section labeled Training. This will give you an overview of logging in along with navigation tips and tricks unique to this web application.

    Department User Queries

    The online queries provide up-to-date information on account balances, open commitments, and transaction details needed to review a cost center. The MnSCU System Office has stated that their intent in designing the web accounting application was that a hard copy report would not necessarily be needed. Some users prefer to view their balances and transactions online, or perhaps utilize the download in Microsoft Excel function when performing a more detailed analysis of individual transactions. However, accounting reports of this same information are available and can be run for viewing or printing. The MnSCU System Office has written documentation on both Report Search & Create and Report Status.

    Cost Center Activity Review

    Account activity needs to be reviewed periodically to ensure any errors are detected and corrected promptly. It is recommended that this review be performed at least monthly and that copies of source documents such as budget transfers, purchase orders, requisition forms, etc., are retained in a file or binder for reference and comparison.

    Persons responsible for these accounts may monitor them using Web Based Accounting. The online queries provide up-to-date information on account balances, open commitments, and transaction details needed to review a cost center.

    The common accounting reports are listed below. Sample reports with explanations are at the bottom of this webpage.

    AC0513CP Available Budget Balance
    AC0519CP Open Commitment Report
    AC0531CP Transaction by Fund/GL/CC/Object

    Tips for running the reports:

    •Click on the Miscellaneous tab in Web Based Accounting
    •Click on Report Search & Create
    •Enter the AC05XX Report Number, if you know it, or enter AC05 and click search
    •Click on the piece of paper that appears below “Run”
    •Enter information requested. NOTE: MSUM campus ID is 072. If the object code range is left blank, the report will pick up all payroll transactions. NEVER LEAVE ALL RANGES EMPTY – YOUR PRINTER WILL BE TIED UP FOR HOURS/DAYS!
    •You may choose to receive reports “View On-Line, printer or email address
    •Click on the REPORT STATUS tab. Click “refresh” until a piece of paper appears to the left of the report number you are running.
    •Click on paper on left side of screen.
    •Click on “View File #1”
    •AC0513 requires a fiscal year and AC0531 requires a starting date
    •AC0531 change to a ‘Y’ for Print Trans Description and Print Trans Comment