Withdrawing from College

  • Listed below are various scenarios based upon the time of your departure from Minnesota State University Moorhead, and the steps you must take in order to withdraw.

    I am...

  • You may withdraw from a full-session course via eServices. Check your schedule for each course’s official withdrawal deadline.

    Withdrawing from a course means you are no longer in the course, but the course counts as attempted, and a grade of “W” is given. You are still financially responsible for the course(s).

    Contact the Office of Scholarship and Financial Aid to determine whether you are required to repay any amount of financial aid you received (determined by your last date of attendance) and how withdrawing impacts pending financial aid disbursements.

    Withdrawing on or before the 22nd day of the semester may reduce Pell and SEOG payments made to eligible students.

    Withdrawing from a course counts against your percent completion, with may result in implications related to academic standing and/or financial aid. For questions on academic standing please contact the Academic Support Center. For questions on financial aid please contact the Office of Scholarship and Financial Aid.

    Withdrawing from the university is defined as cancelling all classes, completing other financial and administrative responsibilities and ending participation in the university community. You may have many reasons for withdrawing, including: transferring to another institution; taking a break from school; or addressing personal, medical or family issues.

    The following steps must be taken to complete the process and ensure your withdrawal addresses academic and financial responsibilities with the university, and to provide the most flexibility for your future educational options.

    Information, Assistance and Advising

    • Meet with the Academic Support Center to discuss any alternatives to withdrawing and/or considerations before completely withdrawing from the university.
    • The following are examples of things that may be discussed during the meeting:
      • Have you spoken with our instructor(s) regarding your situation? Is it possible to make up the work or take an Incomplete in the course?
      • Are you able to pass some of your courses? Could you withdraw from some rather than all of your courses?
      • Have you utilized campus resources such as tutoring to help improve your grade(s)?
      • There may be implications to your academic standing. Withdrawing from courses may result in an Academic Warning status or Academic Suspension.
      • Staff with review how to withdraw on eServices.

     

    Financial Aid

    • Your last date of enrollment determines whether you are required to repay any amount of financial aid you received and impacts pending financial aid disbursements. Withdrawing on or before the 22nd day of the semester will reduce Pell and SEOG payments made to eligible students. When you withdraw from all semester courses, federal regulations mandate the calculation of the amount you are able to retain, made by Business Services, for the semester, if any, and any amount required to be repaid based on the number of days enrolled for the semester.
    • Complete Direct Loan exit loan counseling at studentloans.gov and set up access to your loan servicer’s website (if you borrowed through the Federal Direct Loan program). Complete Perkins Loan exit loan counseling (if awarded). The website link will be mailed from ECSI/Heartland.
    • Withdrawing may impact financial aid eligibility, if you fall below the standards required to maintain satisfactory academic progress.
    • Review your student account in eServices approximately one month after leaving MSUM for any adjustments to previously disbursed financial aid due to withdrawing.
    • Contact the Office of Scholarship and Financial Aid if you are returning in the future for instructions on restarting your financial aid.

     

    Business Services

    • Pay any outstanding bills to the university either online or in Business Services.
      • If you received financial aid, a calculation may be required to determine if your eligibility is affected and whether any aid you received needs to be paid back to you. Business Services will mail a letter stating the financial aid that was forfeited and the amount due back to Minnesota State University Moorhead.
    • Withdrawal Charts

     

    Housing

     

    Miscellaneous

    • Return library books.
    • Return any academic materials belonging to the university, such as laboratory materials or technology equipment.
    • Return rented textbooks to the Bookstore. You will be charged for rented textbooks that are not returned.
    • If you are a student athlete, notify the Assistant Athletic Director for Compliance & Student Service (218.477.2963).
    • Return non-housing related campus keys to Public Safety
    • If you are employed on campus, contact your supervisor and indicated you are no longer available for work because you have withdrawn from the university.
    • International students must talk to International Student Services to maintain their immigration record. If not, you will be in violation of U.S. immigration regulations.
    • If you are in a Learning Community, send an email to the Director of Learning Communities, notifying the office of your departure from MSUM. Also make an appointment with your Dragon Mentor to let them know when you’ll be leaving.
    • If you have a parking pass, contact Public Safety to inquire if you are eligible for a refund.
    • If you are withdrawing for military reasons, please contact Gail Schmidt, Registrar's Office.

     

    Registrar's Office

    • If you are transferring:
      • Did you apply to the school to which you intend to transfer?
      • Did you send an official transcript?
      • If you enrolled in a First Year Experience (FYE) or a Learning Community course, the Registrar's Office will assist you in withdrawing from the course.
    • Order an official transcript

     

    Official Withdrawal

    Financial Aid

    • Your last date of enrollment determines whether you are required to repay any amount of financial aid you received and impacts pending financial aid disbursements.

      Withdrawing on or before the 22nd day of the semester will reduce Pell and SEOG payments made to eligible students. When you withdraw from all semester courses, federal regulations mandate the calculation of the amount you are able to retain, made by Business Services, for the semester, if any, and any amount required to be repaid based on the number of days enrolled for the semester.

    • Complete Direct Loan exit loan counseling at studentloans.gov and set up access to your loan servicer’s website (if you borrowed through the Federal Direct Loan program).
    • Complete Perkins Loan exit loan counseling (if awarded). The website link will be mailed from ECSI/Heartland.
    • Review your student account in eServices approximately one month after leaving MSUM for any adjustments to previously disbursed financial aid due to withdrawing.
    • Contact the Office of Scholarship and Financial Aid if you are returning in the future for instructions on restarting your financial aid.

     

    Business Services

    • Pay any outstanding bills to the university either online or in Business Services. You must clear all past due balances in order to avoid holds on your official transcript, grades, diploma, etc.

     

    Housing

    • Visit the Housing webpage to submit an Approved Release of Contract form.
      • Make an appointment with your RA to check out of your room.
      • Move all of your belongings out of your room and make sure it is clean prior to your check out appointment.
      • If you rented a loft, dismantle it and make arrangements for pickup with CSI Lofts (866-57LOFTS or 218-233-5735).
      • If you rented a MicroFridge, clean and defrost it. Ask your RA to submit a work order to have it removed.
      • Return key to your RA at your check out appointment.
      • Failure to check out by official hall closing will result in additional charges.

     

    Miscellaneous

    • Return library books.
    • Return any academic materials belonging to the university, such as laboratory materials or technology equipment.
    • Return rented textbooks to the Bookstore. You will be charged for rented textbooks that are not returned.
    • If you are a student athlete, notify the Assistant Athletic Director for Compliance & Student Service (218.477.2963).
    • Return non-housing related campus keys to Public Safety.
    • If you are employed on campus, contact your supervisor and indicated you are no longer available for work because you have withdrawn from the university.
    • International students must talk to International Student Services to maintain their immigration record. If not, you will be in violation of U.S. immigration regulations.
    • If you are in a Learning Community, send an email to the Director of Learning Communities, notifying the office of your departure from MSUM. Also make an appointment with your Dragon Mentor to let them know when you’ll be leaving.
    • If you have a parking pass, contact Public Safety to inquire if you are eligible for a refund.
    • If you are withdrawing for military reasons, please contact Gail Schmidt, Registrar's Office.

     

    Registrar's Office

    • If you are transferring:
      • Did you apply to the school to which you intend to transfer?
      • Did you send an official transcript?
    • Order an official transcript

     

    Drop Classes

    • If you are registered for future terms at MSUM you will need to drop your classes. If you do not drop your classes you will be billed for them. You may drop your courses on eServices.

    Financial Aid

    • Complete Direct Loan exit loan counseling at studentloans.gov and set up access to your loan servicer’s website (if you borrowed through the Federal Direct Loan program).
    • Complete Perkins Loan exit loan counseling (if awarded). The website link will be mailed from ECSI/Heartland.
    • No financial aid can be accepted or disbursed after your last date of attendance (or the end of the semester, except under limited conditions).
    • Review your student account in eServices approximately one month after leaving MSUM for any adjustments to previously disbursed financial aid due to withdrawing.
    • Contact the Office of Scholarship and Financial Aid if you are returning in the future for instructions on restarting your financial aid.

     

    Business Services

    • Pay any outstanding bills to the university either online or in Business Services. You must clear all past due balances in order to avoid holds on your official transcript, grades, diploma, etc.

     

    Housing

    • Visit the Housing webpage to submit an Approved Release of Contract form.
      • Make an appointment with your RA to check out of your room.
      • Move all of your belongings out of your room and make sure it is clean prior to your check out appointment.
      • If you rented a loft, dismantle it and make arrangements for pickup with CSI Lofts (866-57LOFTS or 218-233-5735).
      • If you rented a MicroFridge, clean and defrost it. Ask your RA to submit a work order to have it removed.
      • Return key to your RA at your check out appointment.

     

    Miscellaneous

    • Return library books.
    • Return any academic materials belonging to the university, such as laboratory materials or technology equipment.
    • Return rented textbooks to the Bookstore. You will be charged for rented textbooks that are not returned.
    • If you are a student athlete, notify the Assistant Athletic Director for Compliance & Student Service (218.477.2963).
    • Return non-housing related campus keys to Public Safety.
    • If you are employed on campus, contact your supervisor and indicated you are no longer available for work because you have withdrawn from the university.
    • International students must talk to International Student Services to maintain their immigration record. If not, you will be in violation of U.S. immigration regulations.
    • If you are in a Learning Community, send an email to the Director of Learning Communities, notifying the office of your departure from MSUM. Also make an appointment with your Dragon Mentor to let them know when you’ll be leaving.
    • If you have a parking pass, contact Public Safety to inquire if you are eligible for a refund.
    • If you are withdrawing for military reasons, please contact Gail Schmidt, Registrar's Office.

     

    Registrar's Office

    • If you are transferring:
      • Did you apply to the school to which you intend to transfer?
      • Did you send an official transcript?
    • Order an official transcript

     

    Drop Classes

    • If you are registered for future terms at MSUM you will need to drop your classes. If you do not drop your classes you will be billed for them. You may drop your courses on eServices.