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  • Withdrawing from College

Academic Support Center

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  • Withdrawing from Minnesota State University Moorhead

    Listed below are various scenarios based upon time of departure from Minnesota State University Moorhead. The tabs listed below will assist you in getting the information for withdrawing.

     

  • I want to withdraw from a course

    Withdrawing from a Course

     

    You may “withdraw” from full-session course(s) via eServices, check your schedule for each course’s official withdrawal deadline. Withdrawing from a course(s) means that you are no longer in the course but the course counts as “attempted” and a grade of “W” is given. You are still financially responsible for the course(s).
     
    Contact the Office of Scholarship and Financial Aid to determine whether you are required to repay any amount of financial aid you have received (determined by your last date of attendance) and how withdrawing impacts pending financial aid disbursements.
    Withdrawing on or before the 22nd day of the semester may reduce Pell and SEOG payments made to eligible students.  

    Withdrawing from a course counts against your percent completion which may result in implications related to academic standing and/or financial aid. For question on academic standing please contact the Academic Support Center at 218.477.4318. For questions on financial aid please contact Financial Aid at 218.477.2251.

    EServices


     

  • I am leaving right now

    Checklist for Complete Withdrawal from the University

    Complete Withdrawal from the University

    Withdrawing from the University is defined as canceling all classes, completing other financial and administrative responsibilities, and ending participation in the University community. You may have many reasons for withdrawing including transferring to another institution, taking a break from school or addressing personal/medical/family issues.

    The following steps must be taken to complete the process and ensure your withdrawal addresses academic and financial responsibilities with the University, and to provide the most flexibility for your future educational options.

    Information, Assistance and Advising

    ___ Meet with the Academic Support Center 218-477-4318 (Flora Frick 154) to discuss any alternatives to withdrawing and/or considerations before completely withdrawing from the University.

    The following are examples of things that may be discussed during the meeting:

    • Have you spoke with your instructor regarding your situation. Is it possible to make up the work or take an Incomplete in the course?
    • Are you able to pass some of your courses? Could you withdraw from some rather than all of your courses?
    • Have you utilized campus resources such as tutoring to help improve your grade?
    • There may be implications to your academic standing. Withdrawing from courses may result in an Academic Warning status or Academic Suspension.
    • Staff will review how to withdraw on eServices.

     

    Financial Aid - (218-477-2251) 

    ___Your last date of enrollment determines whether you are required to repay any amount of financial aid you received and impacts pending financial aid disbursements.  Withdrawing on or before the 22nd day of the semester will reduce Pell and SEOG payments made to eligible students.  When a student withdraws from all semester courses, federal regulations mandate the calculation of the amount a student is able to retain, made by Business Services, for the semester, if any, and any amount required to be repaid based on the number of days enrolled for the semester.

    ___ Complete Direct Loan exit loan counseling at www.studentloans.gov and set up access to your loan servicer's website (if you have borrowed through the Federal Direct Loan program).

    ___ Complete Perkins Loan exit loan counseling (if awarded). The website link will be mailed from ECSI/Heartland.

    ___ Withdrawing may impact future financial aid eligibility, if you fall below the standards required to maintain satisfactory academic progress: (http://www.mnstate.edu/financialaid/academicprogressstandards.aspx).

    ___ Review your student account in eServices approximately one month after leaving MSUM for any adjustments to previously disbursed financial aid required due to withdrawing.

    ___ Contact the Office if you are returning in the future for instructions on restarting your financial aid.

     Business Services - (218-477-2221)

    ___ Pay any outstanding bills to the University either online or at Business Services (Owens Hall 106)

    • If you received financial aid, a calculation may be required to determine if your eligibility is affected and whether any aid you received needs to be paid back by you. Business Services will mail a letter stating the financial aid that was forfeited and the amount due back to Minnesota State University Moorhead.
    • Withdrawal Charts 

     

    Housing - (218-477-2118)

    __ Visit http://www.mnstate.edu/housing/forms.aspx to submit an Approved Release of Contract form.

    • Make an appointment with an RA to check out of your room.
    • Move all of your belongings out of your room and make sure it is clean prior to your check out appointment.
    • If you have rented a loft, dismantle it and make arrangements for a pick-up with CSI Lofts (866-57LOFTS or 218-233-5735).
    • If you have rented a MicroFridge, clean and defrost it. Ask your RA to submit a work order to have it removed.
    • Return keys to the RA at your check out appointment.

     Miscellaneous Issues 

    __ Return library books.

    __ Return any academic materials belonging to the University, such as laboratory materials or technology equipment.

    __ Return rented textbooks to the Bookstore, Maclean 176. You will be charged for rented textbooks that are not returned.

    __ If you are a student-athlete, notify the Assistant Athletic Director for Compliance & Student Service (218-477-2963).

    __ Return non-housing related campus keys to Public Safety (218-477-2925).

    __ If you are employed on campus, contact your supervisor and indicate you are no longer available for work because you have withdrawn from the University.

    __ International students must talk to International Student Services to maintain their immigration record. If not students will be in violation of U.S Immigration regulations.

    __ If you are in a Learning Community, send an email to the Director of Learning Communities, learningcommunities@mnstate.edu, notifying the office of your departure from MSUM. Also make an appointment with your Dragon Mentor to let them know when you'll be leaving.

    __ If you have a parking pass, contact Public Safety (218.477.2449) to inquire on if you are eligible for a refund.

    __ If you are withdrawing for military reasons please contact Gail Schmidt, Records Office, at 218-477-5941 or schmidga@mnstate.edu.


    Records- (218-477-2565)

    If you are transferring:

    __ Did you apply to the school to which you intend to transfer?

    __ Did you send an official transcript?

    __ If you are enrolled in First year Experience (FYE) or a Learning Community course the Records Office will assist you in withdrawing from the course.

     

    Official Withdrawal

    __ After going through these steps you may withdraw from your courses on eServices and complete the Withdrawal Survey.

    * To withdraw from First Year Experience (FYE) contact the Records Office at 218-477-2565. If you do not contact them for assistance in withdrawing from the course you may receive a failing grade and have to pay for the course.

    EServices

     

    Helpful Documents

     

    Withdrawal Requests and Questions

    Academic Support Center, Flora Frick 154
    Fax: 218-477-2420
    Email: asc@mnstate.edu
    Phone: 218-477-4318

     

     

  • I am leaving at semester end

    Leaving at Semester End

     

    Financial Aid - (218-477-2251) 

    ___ Your last date of enrollment determines whether you are required to repay any amount of financial aid you received and impacts pending financial aid disbursements.  Withdrawing on or before the 22nd day of the semester will reduce Pell and SEOG payments made to eligible students.  When a student withdraws from all semester courses, federal regulations mandate the calculation of the amount a student is able to retain, made by Business Services, for the semester, if any, and any amount required to be repaid based on the number of days enrolled for the semester.

    ___ Complete Direct Loan exit loan counseling at www.studentloans.gov and set up access to your loan servicer's website (if you have borrowed through the Federal Direct Loan program).

    ___ Complete Perkins Loan exit loan counseling (if awarded). The website link will be mailed from ECSI/Heartland.

    ___ Review your student account in eServices approximately one month after leaving MSUM for any adjustments to previously disbursed financial aid required due to withdrawing.

    ___ Contact the Office if you are returning in the future for instructions on restarting your financial aid.

    Additional information for students transferring to or from MSUM may be found at http://www.mnstate.edu/financialaid/apply.aspx (under Transfer Students).

     Business Services - (218-477-2221)

    ___ Pay any outstanding bills to the University either on line or at Business Services (Owens Hall 106). You must clear all past due balances in order to avoid holds on your official transcript, grades, diploma, etc.

     

    Housing - (218-477-2118)

    __ Visit http://www.mnstate.edu/housing/forms.aspx to submit an Approved Release of Contract form.

    • Make an appointment with an RA to check out of your room.
    • Move all of your belongings out of your room and make sure it is clean prior to your check out appointment.
    • If you have rented a loft, dismantle it and make arrangements for a pick-up with CSI Lofts (866-57LOFTS or 218-233-5735).
    • If you have rented a MicroFridge, clean and defrost it. Ask your RA to submit a work order to have it removed.
    • Return keys to the RA at your check out appointment.
    • Failure to check out by official hall closing will result in additional charges.

    Miscellaneous Issues 

    __ Return library books.

    __ Return any academic materials belonging to the University, such as laboratory materials or technology equipment.

    __ Return rented textbooks to the Bookstore, Maclean 176. You will be charged for rented textbooks that are not returned.

    __ If you are a student-athlete, notify the Assistant Athletic Director for Compliance & Student Service (218-477-2963).

    __ Return non-housing related campus keys to Public Safety (218-477-2925).

    __ If you are employed on campus, contact your supervisor and indicate you are no longer available for work because you have withdrawn from the University.

    __ International students must talk to International Student Services to maintain their immigration record. If not students will be in violation of U.S Immigration regulations.

    __ If you are in a Learning Community, send an email to the Director of Learning Communities, learningcommunities@mnstate.edu, notifying the office of your departure form MSUM. Also, make an appointment with your Dragon Mentor to let them know when you'll be leaving.

    __ If you have a parking pass, contact Public Safety (218.477.2449) to inquire on if you are eligible for a refund.

    __ If you are withdrawing for military reasons please contact Gail Schmidt, Records Office, at 218-477-5941 or schmidga@mnstate.edu.


    Records- (218-477-2565)

    If you are transferring:

    __ Did you apply to the school to which you intend to transfer?

    __ Did you send an official transcript?

     Drop Classes

    If you are registered for future terms at MSUM you will need to drop your classes. If you do not drop your classes you will be billed for them.

    You may drop your courses on eServices.  

    EServices

     

    Questions

    Academic Support Center, Flora Frick 154
    Fax: 218-477-2420
    Email: asc@mnstate.edu 
    Phone: 218-477-4318

     

  • I am leaving at the end of the academic year

    Leaving at the End of the Academic Year

     

    Financial Aid - (218-477-2251)

    ___ Complete Direct Loan exit loan counseling at www.studentloans.gov and set up access to your loan servicer's website (if you have borrowed through the Federal Direct Loan Program)

    ___ Complete Perkins Loan exit loan counseling (if awarded). The website link will be mailed from ECSI/Heartland.

    ___ No financial aid can be accepted or disbursed after your last date of attendance (or the end of the semester, except under limited conditions).

    ___ Review your student account in eServices approximately one month after leaving MSUM for any adjustments to previously disbursed financial aid required due to withdrawing.

    ___ Contact the Office if you are returning in the future for instructions on restarting your financial aid.

    Additional information for students transferring to or from MSUM may be found at http://www.mnstate.edu/financialaid/apply.aspx (under Transfer Students).

    Business Services - (218-477-2221) 

    ___ Pay any outstanding bills to the University either on line or at Business Services (Owens Hall 106). You must clear all past due balances in order to avoid holds on your official transcript, grades, diploma, etc.

    Housing - (218-477-2118)

    __ Visit http://www.mnstate.edu/housing/forms.aspx to submit an Approved Release of Contract form.

    • Make an appointment with an RA to check out of your room.
    • Move all of your belongings out of your room and make sure it is clean prior to your check out appointment.
    • If you have rented a loft, dismantle it and make arrangements for a pick-up with CSI Lofts (866-57LOFTS or 218-233-5735).
    • If you have rented a MicroFridge, clean and defrost it. Ask your RA to submit a work order to have it removed.
    • Return keys to the RA at your check out appointment.

     

    Miscellaneous Issues

    __Return library books.

    __ Return any academic materials belonging to the University, such as laboratory materials or technology equipment.

    __ Return rented textbooks to the Bookstore, Maclean 176. You will be charged for rented textbooks that are not returned.

    __ If you are a student-athlete, notify the Assistant Athletic Director for Compliance & Student Service (218-477-2963).

    __ Return non-housing related campus keys to Public Safety (218-477-2925).

    __ If you are employed on campus, contact your supervisor and indicate you are no longer available for work because you have withdrawn from the University.

    __ International students must talk to International Student Services to maintain their immigration record. If not students will be in violation of U.S Immigration regulations.

    __ If you are in a Learning Community, send an email to the Director of Learning Communities, learningcommunities@mnstate.edu, notifying the office of your departure from MSUM. Also, make an appointment with your Dragon Mentor to let them know you'll be leaving.

    __ If you have a parking pass, contact Public Safety (218.477.2449) to inquire on if you are eligible for a refund.

    __ If you are withdrawing for military reasons please contact Gail Schmidt, Records Office, at 218-477-5941 or schmidga@mnstate.edu.

    Records- (218-477-2565)

    If you are transferring:

    __ Did you apply to the school to which you intend to transfer?

    __ Did you send an official transcript?

     

    Drop Classes

    If you are registered for future terms at MSUM you will need to drop your classes. If you do not drop your classes you will be billed for them.

    You may drop your courses on eServices.

    EServices

     

    Questions

    Academic Support Center, Flora Frick 154
    Fax: 218-477-2420
    Email: asc@mnstate.edu
    Phone: 218-477-4318