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  • Undergraduate Academic Status Procedure

Academic Support Center

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  • Undergraduate Academic Standing Procedure

    Section 1. Purpose

    The purpose of this Procedure is to articulate the process and standards for reviewing the academic standing of undergraduate students consistent with the Undergraduate Academic Standing Policy and MnSCU Board Policy 2.9

    Section 2. Notification of Status

    After the deadline for posting grades at the end of each fall, spring, and summer semester, the University will review the academic standing of each student registered for that semester.

    Students who are placed on academic warning, probation or suspension are notified by email from the Academic Support Center. The email is sent to the student’s University-assigned email address. Students are responsible for monitoring their official university email for messages. Claims of lack of notice or knowledge of the policy will not be grounds for exceptions to the academic standing standards and requirements.

    Section 3. Academic Standing Requirements

    Academic warning, probation and suspension holds are placed after the grading period at the end of each semester, including summer. Students are notified by email from the Academic Support Center. The email is sent to the student’s University-assigned email address. Students are responsible for monitoring their official university email for messages.

    1. Academic Warning
      Students who are in good standing at the beginning of the term, but fall below the minimum cumulative GPA or cumulative completion rate at the end of the term will be placed on academic warning. Students on academic warning will be allowed to enroll for the next full semester, or summer sessions beginning after June 1st.

      Students on Academic Warning are required to meet with a Student Relations Coordinator/Academic Counselor to complete an academic success plan. There may be additional requirements which will be emailed to the student.


    Completion or lack thereof, to fulfill the above requirements will be considered when reviewing an academic suspension appeal.

    Students on academic warning at the beginning of a term who do not meet the minimum cumulative GPA and/or cumulative completion rate at the end of the term will be suspended. For some students on Academic Warning it will not be mathematically possible to raise their GPA or percent completion above the cumulative requirements. Therefore, students who earn a semester GPA of 2.0 or higher AND a semester percent completion rate of 66.66% or higher will be approved to return for the following term.

    1. Academic Suspension
      Students who do not meet the GPA and/or percent completion criteria required of their Warning or Probation status will be suspended.

      An Academic Suspension hold, which prevents registration, will be placed on the student’s record at the end of the semester. Students who are suspended for the first time may not return to MSUM for one semester (not including summer term). Second and subsequent suspensions last for one calendar year (two semesters, not including summer).


    1. Appeal of Academic Suspension
      Suspended students may appeal their status to the Financial Aid and Academic Suspension Appeals Committee. If a student feels there were circumstances beyond their control, which would warrant reconsideration by the Suspension Appeals Committee, they can complete the appeal process.

      To appeal a suspension the student must complete the Financial Aid and Academic Suspension appeal form. They may access the form at the Academic Support Center, Flora Frick 154 or online on the Academic Support Center website.

      The appeal should be done as soon as the student’s grades are posted and must be completed by the deadline set each semester by the Academic Support Center. Students who do not submit an appeal by the deadline will have their registration cancelled from subsequent semester classes. Late appeals will only be accepted if a student can provide documentation of an extenuating circumstance that prevented them from meeting the deadline. Failure to read email is not justification for a late appeal.


    1. Academic Probation
      Students on contract, those who successfully appeal their academic suspension, and students who are readmitted from academic suspension, but do not meet the standards for good standing, will be placed on academic probation. Students on academic probation will be allowed to enroll for the next full semester, or summer sessions beginning after June 1st.

      Contract students must fulfill the conditions listed on their contract for reinstatement. They are also required to meet with an Academic Counselor/Student Relations Coordinator to develop an Academic Success Plan and complete a student progress form. If they fail to meet these conditions a hold will be placed on their record to prevent registration.

      Students who are readmitted from academic suspension or those on continued probation must obtain a 2.0 semester GPA and completed at least 66.66% of their semester classes. In addition, they must meet with an Academic Counselor/Student Relations Coordinator to develop an Academic Success Plan.

      Completion or lack thereof, to fulfill the above requirements will be considered when reviewing an appeal for academic suspension.


    1. Return to Good Standing
      Students previously on academic probation or academic warning who, after the grading period at the end of each semester, meet the cumulative GPA and cumulative completion rate standards are considered in good standing.

    Section 4. Return from Academic Suspension

    1. A. Procedure for Readmission of Suspended Students
      Students returning from a one semester or one year suspension must complete the Application for Readmission form. Prior to registering the student must meet with an Academic Counselor in the Academic Support Center.

      The readmission form is available at the Admissions website, www.mnstate.edu/admissions. Select the Returning Student tab and either submit the online or PDF application. This form must be submitted at least 45 days before the beginning of the semester the student would like to attend. Students who reapply after this deadline will be asked to wait until the following semester to return to the University.

      All students returning after a suspension will be placed on academic probation and will be required to meet the academic probation requirements.


    Section 5. Changes in Academic Status

    If a student’s status changes, e.g. through a change in grade or completion of an Incomplete, before the last day to drop/add then their academic status will be removed or end-dated. Changes to an academic standing will not be made after the last day to drop/add, except to correct university error.

    Students who think there should be a change in their status should contact the Academic Support Center.