Accessibility Resources Documentation Guidelines

  • If you are requesting ONLY a housing accommodation, the Health Care Form for Students Requesting Housing Accommodations needs to be completed by a licensed provider and returned to Accessibility Resources. This form will be the only documentation needed if you are requesting only a housing accommodation.

    If you are ONLY requesting an ESA as an accommodation, please carefully review the steps for requesting an emotional support animal and complete the full process.

    Disability Verification

    Students requesting accommodations must provide documentation of their disability. Documentation consists of a recent evaluation by an appropriate professional that relates the current impact of the condition to the request for accommodations. The professional can have no personal relationship to the person being evaluated. If the documentation is incomplete or inadequate, Accessibility Resources (AR) may exercise its right to require additional documentation. Any cost of obtaining documentation is the responsibility of the student.

    Suggested Documentation Elements:

    • Credentials and contact information of the evaluator(s) including the professional's name, title,certification/license, mailing address, telephone number and signature.
    • Diagnostic statement identifying the disability with the date of diagnosis.
    • Description of the current impact and functional limitations caused by the student’s disability.
    • Severity of the disability: mild, moderate, or severe.
    • Approximate duration and prognosis of the disability.
    • History of clinical contact with student including the date of the last clinical contact.
    • Statement of how treatment such as medication impacts the student's functioning in an academic, workplace, and/or residential setting.
    • Recommendations for modifications in order to equalize the student's educational opportunities at the university. (e.g., test taking, note taking, comprehension, and/or class attendance).
    • If you believe the student’s disability may impact class attendance or timely submission of assignments, you must specifically state that in your letter andprovide supporting documentation.
        

    Documents Accessibility Resources will not accept:

    1. Handwritten letters from licensed professionals.
    2. Entries from patient medical charts.
    3. Information written on a prescription pad.
    4. Information that is illegible.
    5. Self-evaluations.
    6. Information from non-professionals.
    7. Research articles.
    8. Documentation provided by a family member.
        

    Disability Documentation

    Accessibility Resources may exercise its right to require additional documentation. The cost of obtaining documentation is your responsibility. If you do not have current disability documentation, please forward the Disability Verification to the person/persons who diagnosed or is treating you for your disability/disabilities.