Advising Systems & Tools

MSUM’s in-house designed and built system that provides a space for advisors to track advisee meetings, communications, and view student information including Academic Success Center tutoring visits. Additionally, it is used to proactively identify at-risk students in order to provide outreach and connection to resources.

• https://my.mnstate.edu/EarlyAlert
• Videos and Tutorials

The Advising Roadmap is a comprehensive resource for advisors as they work to build relationships with and holistically support their advisees throughout their time at MSUM. Under each year, there are key topics that can be used for discussion and student guidance during advising meetings. The information in this guide connects with both College to Career Major Maps and Student Life Pathways. Note, not all students attend MSUM for four years, but the information within each year can be adapted as needed to meet student needs at any stage.

• Downloadable Roadmap
  • For Advisors
  • For Students
• Interactive Webpage

MSUM’s online registration service, an integrated student record system maintained by the Minnesota State system.

• Faculty - view advisee list, Degree Audit Report, and advisee access codes
  • View Advisee List
    • Video (coming soon)
    • Screenshot Guide
  • Reading a Degree Audit Report
    • Degree Audit Report Example Video
    • Example DAR
  • Search and Registering for Courses on eServices
    • Searching for Courses on eServices Video
    • Screenshot Guide
• Students - register for courses, view and modify course schedule, pay tuition, view academic records, accept financial aid awards, check registration account holds change your address and many other vital tasks
  • Advising & Registration FAQs
  • Viewing Course Schedule

• Videos
  • General Dashboard Video Guide
    • Master's and Specialist Student Dashboard Video Guide
    • Doctoral Graduate Dashboard Video
  • Course Substitutions - these are specific requirements by the registrar's office when there are 2 courses subbing in for 1 required or vice versa.
    • ONE required course being replaced by TWO replacement courses.
    • TWO required courses being replaced by ONE replacement course.
  • For new faculty
    • Dashboard 101 for Program Coordinators, Advisors, Committee Members
• Screenshot Guides
  • MSUM Graduate Dashboard Training
  • Final Degree Checks: How to print a Degree Audit Report
  • Graduate Dashboard Student Education Plan

Graduation Planner allows faculty/advisors and students to create personalized plans from the audit that identify the courses the student needs to take each term to satisfy their academic program requirements to stay on track for graduation. Schedule Builder is a tool that students can use to create a schedule based on classes from their plan.

• Graduation Planner & Schedule Builder Webpage for Advisors
  • Building a Plan
    • Video
    • Screenshot Guide
• Graduation Planner & Schedule Builder Resources for Students
  • Graduation Planner
  • Schedule Builder

• Microsoft Bookings
  • Video
  • Screenshot Guide
• Google Forms
  • Video

• Course Placement / Testing Services
• Navigating Common Course Registration Problems
  • Helping Students Navigate Holds - some holds may impact a student's ability to register for classes.
    • Advisors can view student holds on a student's individual page in the Advising & Early Alert System (note holds will appear in red at the top of the information section).
    • Students can view their holds and how to resolve them on their main dashboard of eServices (note there is a section at the top of the page called 'Holds that may Impact Registration').
  • Other Common Registration Problems and Solutions
• Math Co-requisite Information
• Policies for Advising
  • Academic Standing Policy
  • Excess Credit Policy
  • Family Education Rights & Privacy Act (FERPA)
  • First Year Seminar
  • Repeating Courses
  • Writing Intensive Policy
  • Policy Website
• Registrar's Office Helpful Links
  • Faculty & Staff Resources
  • Forms (Major/Minor change form, Excess Credit Form, Course Exception Form)
• Summer LASC courses
• Tri-College Registration Information

• Referring students of concern – if you are concerned for one of your students and would like to connect them to support staff and resources, you can use one of the following:
  • Concerns about student wellbeing: Contact the MSUM CARE Team
    • Reasons for Referral examples: suicide ideation, depression, substance abuse, disruptive behavior in class, making violent statements, feeling threatened by a student, and concerns for a student's welfare.
    • Resources for Students
    • Questions about referral to this team? Contact Dean of Students
  • Concerns about student academic performance: Submit an Advising and Early Alert Concern
    • Reasons for Referral examples: attendance concerns, deficient test or assignment grade, at risk of failing the course
    • Questions about referral to this system? Contact Loren Baranko Faught
• NACADA core competencies
• Example Advising Philosophies
• Assessing Advising (coming soon)
• Advising Approaches