Records Office

Minnesota State University Moorhead maintains the academic transcript record (list of the courses taken and grades received) for each student.  A copy of the academic transcript may be obtained through the Records Office.  Only the student may request the transcript. Minnesota State University Moorhead requires a written request that includes the following information:

• student's name
• student's MSUM Id number or social security number
• student's current address
• student's signature (REQUIRED)
• complete instructions for transcript destination.
  You may print the Transcript Request form to complete and return to the MSUM Records Office.
  
  [Notice:  June 5, 2002:  The academic transcript is now available on the web.]

MSUM will accept the request by:

Fax:                (218) 477-2941 (24 hours a day)

Mail:              Records Office
                     Minnesota State University Moorhead
                     1104 7th Avenue South
                     Moorhead MN 56563

On Campus:   Owens Hall Records Office
                     Window D, MSUM
                     8:00 a.m. - 4:30 p.m. Monday -Friday

The transcript is usually mailed out the next business day. 

• Official transcripts are sent only to a third party (i.e. employer, institution, or school). Any transcript sent to the student will be stamped "Issued to Student"; and may therefore be rejected as an official document. Those of you who are making applications to graduate school may be asked to include official transcripts with the application. For this situation, MSUM is able to provide you with an "Issued to Student" transcript in a sealed envelope; as long as the seal is not broken, the receiving institution usually accepts them as official.  It is your responsibility to include in the instructions on your request that the transcripts need to be sent to you in "sealed envelopes".
• Partial transcripts are not issued. Each transcript issued must include the student's complete record at Minnesota State University Moorhead.
• Credits taken at another college are not entered on a student's record at MSUM unless the student is enrolled for an undergraduate or graduate degree.
• Transcripts covering a student's previous secondary and college education which have been submitted to MSUM as a requirement for admission become a part of the Records Office official file. MSUM does not reissue or certify copies of transcripts from other institutions for distribution. Non-MSUM transcripts must be ordered directly from the institution where the work was taken.
• If a student has an outstanding financial obligation at the MSUM Business Office, official academic transcripts will not be issued until the obligation is settled.
• Minnesota State University Moorhead does not charge for transcripts. If a payment is sent with a request, it will be returned to the sender. Transcripts are mailed out via First Class mail.
  In the case of a tight deadline, a student can have the transcript either faxed or express mailed.
  If a transcript is faxed, the record is stamped "Fax Copy Unofficial". There is a $5 fee for the fax service which is billed to the student.
  If the transcript is express mailed, the student needs to provide MSUM with a credit card number and expiration date so that the cost can be charged to the student. MSUM usually uses Federal Express services. Currently, the fee is around $20 for next day service.
• To make a name change on a student record (due to marriage, etc) MSUM is required to get proof that the name has been changed at the Social Security Administration.   The student must provide a copy of the new Social Security card with the new name.

If you have questions, please call the transcript clerk at (218) 477-2557.