Records Office

ENROLLMENT VERIFICATION AND LOAN DEFERMENT
For Registration Help
Contact the Records Office:
Owens Hall 104
Phone: (218) 477-2565
Fax: (218) 477-2941
Email: records@mnstate.edu

Enrollment Verification
The Records Office is responsible for completing enrollment verification forms or writing letters regarding enrollment for insurance companies, credit card companies, scholarships, rental management companies, Canadian student loans offices, etc. The Records Office completes these forms following Student Data Privacy Act guidelines.

Below is a list of what information the Records Office can provide with or without a student's consent:

Information Provided without a Student's Written Consent
Student Status (Freshman, Sophomore, Junior, Senior)
Enrollment Status (If enrolled or not)
Credit Load (Full-Time, Half-Time, Less Than Half-Time)
Majors/Minors
Degree Information

Information Provided ONLY with a Student's Written Consent
Number of credits attempted, earned, or currently being taken
GPA
Grades
Specific courses taken by student

Loan Deferments
Loan deferments should be submitted to the Records Office. MSUM processes deferments through the National Student Clearinghouse by providing them with student enrollment information throughout the semester. When loan deferment requests are submitted to the Records Office, they are then forwarded to the National Student Clearinghouse. The Clearinghouse notifies a student's lender(s) of their enrollment status. This process can take two (2) to four (4) weeks.
The National Student Clearinghouse website has a student link for students with questions regarding the deferment process, as well as a Loan Locator, which lets students know their lender(s). www.studentclearing@house.org