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  • Annual Student Organization Registration & Updates

Office of Student Activities

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  • 2014-2015 Annual Student Organization Registration & Updates 

    Every student organization is required to complete the annual student organization registration process by the fall semester deadline or within a week of becoming a recognized student organization. In addition, anytime throughout the year when new officers are elected or advisors change, the organization President (or equivalent) is required to submit those changes to the Office of Student Activities. This ensures that the online public student organization database has up to date information.
       

    The 2014-2015 Annual Student Organization Registration Deadline is Friday, September 19, 2014. The process includes 3 steps:

    Step 1 Form

    All organization officers (including the President) need to complete the Step 1 Form by logging into this site. 
    *Note: If you are a member of more than one student organization, you only need to complete the Step 1 Form once. In addition, all officers are required to have a mnstate email account and be a registered MSUM student. The OSA will only contact your student organization through a mnstate email account. 

    Step 2 Form

    All organization advisors need to complete the Step 2 Form by logging into this site.
    *Note: If you are an advisor for more than one student organization, you only need to complete the Step 2 Form once. In addition, all advisors must be a current MSUM faculty/staff member. The OSA will only contact you through a mnstate email account.

    Step 3 Form / Organization Updates

    After each organization officer and advisor complete their respective Step 1 Form and Step 2 Form, the organization President (or equivalent) must finish the registration process (or submit updates during the year) by completing the Step 3 Form. You will need to know each officer's and advisor's name, role, and MSUM email address. You will also be asked questions such as the organization's website, social media sites, meeting days or times, number of active members, and how one can join your organization. After completing this form, the OSA will email you, your officers, and advisors a confirmation that the registration process has been completed or that the updates have been received. Here is a link to the Step 3 Form.

    Policies/Procedures to Know

    During the Annual Student Organization Registration process, you will read and agree to the following policies/procedures:

    Alcohol and Other Drug Policy
    Campus Publicity Guidelines
    Chalking, Bonfire, and Outdoor Sound Amplification Policy
    Hazing Policy
    Officer GPA and Officer Responsibility
    Public Viewing of Film and Movies Policy
    Student Activity Fundraising Policy
    University Vehicle Usage Policy  

    Frequently Asked Questions

    Who needs to register? 

    All MSUM recognized student organization officers and advisors must complete the appropriate step(s) to properly register themselves and their student organization. Pending organizations will complete the process once they become an officially recognized student organization.

    Why does our student organization need to register? 

    Your student organization is required to register each fall to renew your recognition status with the University. 

    What if our student organization does not register? 

    Any student organization that fails to register by the deadline will be considered defunct, losing all Recognition Privileges. 

    Who should we contact if we are having problems or if we have a question? 

    Visit the Office of Student Activities in CMU 222, call us at 218.477.2790 or email us at osa@mnstate.edu

    Lost Privileges

    Privileges that will be lost if your student organization does not complete the annual registration process by the deadline include:

    1. The use of University facilities, equipment, and services (within MSUM policy guidelines) for purposes relative to organization goals.
    2. Permission to conduct fundraising events and to establish dues for organizational funding that will benefit members.
    3. The right to request funds from the Student Activity Budget Committee (SABC) or to access previously allocated SABC funds.
    4. The right to participate as a group in all-University events.
    5. The use of the University mailing address and/or name and mailbox in the Office of Student Activities.
    6. The establishment of an agency account with the MSUM Business Office for financial transactions or an activities account if the organization is funded by SABC.
    7. Use of office or storage space in the Activities Resource Center (ARC) or elsewhere on campus. 
    8. The right to hold meetings and events.
    9. The use of all student organization resources available in the Office of Student Activities.

    Defunct organizations are eligible to apply for re-recognition. The re-recognition process for defunct student organizations is the same process as for new organizations.