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  • Advertising Opportunities

Office of Student Activities

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  • Advertising Opportunities

    The Office of Student Activities has a variety of resources that can help student organizations advertise their events and activities. If your student organization is looking for new ideas, exciting innovation, or searching for creative inspiration, take advantage of the opportunities the Office of Student Activities has to offer. In addition to the banners, Listservs, mailbox stuffers, and events calendar, please take a moment to visit our Facebook page where you can post meeting and event information that your organization would like to advertise.

    Submit to events calendar >


  • Banners

    Organizations may use Texas Markers and banner paper to create promotional banners. Design space is located in the Activities Resource Center. All banners need to be approved by the CMU Info Desk prior to display. Horizontal banners and oversized posters shall be no larger than 3’ x 7’. Vertical banners and oversized posters shall be no larger than 5’ x 3’.There is a limit of one banner per event regardless of the number of sponsoring organizations. Banners and oversized posters may only be placed on the railings above the Main Lounge. All banners and posters must be in good taste and will be removed by the CMU Info Desk within 24 hours after the event. 

    Comstock Memorial Union Opportunities 

    Bulletin Boards

    All fliers/posters need to be approved and stamped by the CMU Info Desk prior to display. There is a limit of 3 posters/fliers per event regardless of the number of sponsoring organizations. All posters/fliers must be in good taste and will be removed by the CMU Info Desk within 24 hours after the event.  

    Can Stands and Sandwich Boards

    Reservations for use of can stands/sandwich boards and/or CMU space to place stands/boards shall be made at the CMU Recreation and Outing Center. There are three locations in Comstock Memorial Union in which can stands/sandwich boards may be used to advertise events. These locations are available on a first-come, first-served basis to student organizations and departments. Can stands/sandwich boards may be utilized only the day before an event and the day of an event.  

    CMU Display Cases

    Display cases are located in the main hallways of the CMU and can be reserved at the Main Office. Any recognized campus organization may use a display case for a two week period once during each semester. The user is responsible for removing all display materials on the last day of the reservation.Organizations may schedule a display window during the current semester for that semester. 

    Main Lounge Tables

    Information and promotion tables are available in the CMU Main Lounge. Reservations may be made through CMU Main Office. Recognized organizations on campus will be permitted to sell items that are not in competition with merchandise on sale in the CMU. No sales will be for personal profit. Student organizations selling trips in the CMU will be charged a flat rate per week. This same fee applies to rentals of less than a week.  

    Digital Signage 

    MSUM is pleased to offer a digital way to share your organization’s next event. Please remember that your digital ad should be about an event (e.g. a dance, fundraiser, recruitment event, etc.) and not simply an advertisement for your organization.

    Location No. of Screens Dimensions Submission Contact File Type
    Comstock Memorial Union 6 853 x 640
    (Horizontal)
    Annie Wohl
    annie.wohl@mnstate.edu
    JPEG
    PDF
    -or-
    PowerPoint
    Dragon Café Seating 3
    Nemzek 1
    Science Lab 1
    KI/OW Hallway 1
    Outside ASC 1

    Student organizations and MSUM departments are invited to submit information for special events happening on-campus for posting up to two weeks before the event. Space is limited and available on a first come first-served basis.

    There are two ways to submit content for the digital screens:

    1. Create one yourself.
      Advertisements can be created by you and submitted to the submission contact listed above. Make sure to include important information like you organization/department name, event name, date/time/location of event and any additional text (i.e. Free iPad giveaway). Don’t overcrowd the advertisement. Think of it as a billboard-type advertisement. Use bold fonts and contrasting backgrounds to make the sign easier to read. Less information is more. Also, QR codes tend not to work well on digital signs, so we don’t recommend using them.
        
    2. If you do not have software available to create an advertisement yourself, it is possible for us to create one for you. However, when schedules are busy, you may need to wait a few days for your sign to be created. If you are interested in having a sign created, e-mail Annie Wohl, Assistant Director for Communication and Student Engagement in the CMU, with the following information:
      • Organization/Department
      • Event Date, Time and Location
      • Name of Event (20 characters max)
      • Additional Text (up to 3 lines, 20 characters per line)
      • Background image (at least 860 pixels by 640 pixels)
          
      Annie will create a text only advertisement, unless you supply a photo.

    Dragon Digest

    Dragon Digest - This public list provides general school info to the campus. All faculty and staff are put on the list, but they can choose to unsubscribe. Students may choose to subscribe to Dragon Digest. To send information out using Dragon Digest, fill out the submission form.

    Student News - Student News is a daily digested email sent between 9am and 10am, Monday through Friday to the MSUM student body. The email includes news and events.
    Submit to Student News - Use this submission form to submit your news or event. Be sure to check the Student News box.
    Submissions sent by 4pm will be posted in the next morning's email. Submissions sent after 4pm will be posted two days from the submission posting date. To have your news or event included in Monday's email, you'll need to submit by 4pm on Friday. During the summer months, the email will go out weekly or as needed.

    Email Listservs 

    Student Organization Listserv - The listserv is open to all MSUM students, organizations, and staff. Once you have subscribed, you will receive emails about upcoming events on the MSUM campus and will be able to let others know about your events. All registered officers of student organization will be automatically added to this listserv.


    Mailbox Stuffers

    Every recognized student organization receives a mailbox in the OSA. These mailboxes should be checked frequently, as important information from the OSA and MSU Moorhead is dispersed in this way. If you would like to place advertisements in the mailbox, please have them approved at the OSA front desk. There are approximately 140 student organization mailboxes. 

    Organization Boards 

    Student organization boards, located in the west entrance of the Comstock Memorial Union, provide a vehicle for communicating information to student organization members and to the student body. The board space is individually given to student organizations for the purpose of advertising for that specific student organization and their events. These boards are available to recognized student organizations. To update a student organization board, the student organization must change the information posted. Board space will be monitored for usage on a weekly basis from September 1 to May 1 of each academic year. If a board remains unused for a period of four weeks, the student organization will be given a written warning in their student organization mailbox from the Office of Student Activities. Failure to improve usage within a three week period from the date of warning will result in removal of the board. Posted information must comply with all University rules and regulations. In addition, posted material must be updated on a bi-weekly basis. 

    Table Tents 

    Are you looking for an effective way to advertise your upcoming events, activities, and meetings? If so, the Office of Student Activities has an opportunity for you! 

    Frequently Asked Questions

    How do I advertise in the table tents?

    You can reserve ad space in the table tents by submitting the online request form. Please wait for an email notification before submitting hard copies to the Office of Student Activities, CMU 222. 

    Who can submit table tent advertisements?

    MSUM student organizations or MSUM departments can place advertisements in the table tents. The name of the sponsoring organization/department must be clearly written on the advertisement. Pending Student Organizations are also eligible to advertise through the table tent program. Table tent advertising is limited to MSUM related activities. 

    How do I design a table tent advertisement?

    Copies2Print, located on the first floor of the CMU, offers design services, or you can design one yourself! Your ad can be in color, black and white or whatever you want! Just make sure it is vertical 5"x7". If you need inspiration for your advertisement, stop by the Office of Student Activities, CMU 222 to see some examples of previous table tent advertisements. 

    How many copies of my advertisement do I need to submit?

    Once your advertisement is approved, submit 50 pre-cut vertical 5"x7" copies of your ad to the OSA, CMU 222. Ads will not be returned after dates of display. 

    How much does it cost to advertise using the table tent program?

    It’s FREE! There is no charge for reserving ad space in the table tents. However, you will have to cover printing and/or design costs. 

    How long will my advertisements be displayed?

    Table tent advertisements are displayed for a period of up to two weeks. The Office of Student Activities staff will update table tents once a week. 

    Where are the table tents located?

    Table tents are located in the Comstock Memorial Union, the Recreation and Outing Center, Union City Cafe, Dragon Café, Nemzek Hall, the Science Lab, Lommen Hall, and Hagen Hall.

    Who can I contact if I have a table tent question?

    Still have questions? We would be happy to answer them! Feel free to contact us at 218.477.2790 or at osa@mnstate.edu

    Tips for Effective Table Tent Advertising

    • Since ad space fills up quickly, try to reserve space ahead of time. Two weeks prior to the first display date usually works best. Make sure to leave yourself enough time to design and print an ad before it must be submitted.
    • If you need inspiration for your advertisement, stop by the Office of Student Activities, CMU 222 to see some examples of previous table tent advertisements.
    • Remember to display the name of your student organization or department clearly on your ad.
    • Unless you are advertising a holiday event, it's best not to use holiday colors around holidays. An orange ad that is displayed around Halloween will not stand out because there are probably many other orange ads displayed around that time.
    • Remember to answer who, what, when, where and why with your ad.
    • Plan your display dates carefully! Table tent advertisements are displayed for a period of up to two weeks. The Office of Student Activities staff will update table tents once a week.
    • Keep it simple.
    • Be creative! Feel free to use humorous pictures, slogans or quotes.
    • Please keep your ads appropriate!

    Policies

    • Table tent advertisements must be approved by the Office of Student Activities.
    • Table tent advertisements are displayed for a period of up to two weeks. The Office of Student Activities staff will update table tents once a week.
    • Table tent advertisement space is available on a first-come, first-serve basis.
    • Reservations for table tent advertisements can be made on the Office of Student Activities website. Please wait for an email notification of approval before submitting hard copies.
    • Table tent advertisements must be vertical 5"x7" ads. All hard copies must be designed and cut before submission to the Office of Student Activities, CMU 222.
    • Fifty (50) advertisements must be submitted to the Office of Student Activities per event/activity.
    • Only student organizations or MSUM departments can place advertisements in the table tents. The name of the sponsoring organization/department must be clearly written on the advertisement.
    • If the Office of Student Activities receives more table tent advertisements than there is space for, preference will be given to student organizations.
    • MSUM registered and pending student organizations are eligible to advertise through the table tent program.

    Submit a Table Tent Request >