The Library is part of the
Division of Instructional Resources. It is organized and staffed to support the
University's mission in instruction, public service, and research. Within that broad
mandate, the services are organized to assist students, staff, and faculty access and use
available resources and personnel.
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Librarian E-mail Reference Form
Acquisitions | Archives | Circulation | Curriculum | Government Documents | Instruction
Interlibrary Loan | Internet
Use Policy | Periodicals | Reference | Reserves
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Selection Policy | Selection
Procedure
Collection Development: Selection.
Each academic department at the university must establish a procedure to
coordinate the selection of library materials within the department. The Collection
Management Librarian accepts recommendations from all faculty members in a department
unless notified that the department has adopted a different procedure. Some departments,
for example, select one faculty member to coordinate all purchase recommendations.
Purchase recommendation forms (available from the Library Acquisition Department) should
be completed for each recommendation submitted to the Collection Management Librarian.
Recommendations for periodicals should be submitted to the Collection
Management Librarian.
Student and staff purchase recommendations should be submitted directly to
the Collection Management Librarian.
Responsibility | Definition | Categories | Priorities | Current
materials | Textbooks | Rare books | Fiction | Research
materials | Foreign languages | Reviews | Multiple copies | Non-book material | Paperbacks | Lost items | Out-of -print items | Gifts
Purpose:
The purpose of this policy is to guide in the choice of materials and to
state the purposes and standards for building the collections. Selections will be made
consistent with the Library Bill of Rights as adopted with amendments by the American
Library Association Council on January 23, 1980.
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The Director of Instructional Resources has the final responsibility, as
delegated by the University President, for the maintenance and development of library
collections.
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Selection of library materials shall be a responsibility of the Director
of Instructional Resources and the members of the Library Faculty.
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The faculties shall bear primary responsibility for recommending
materials to support the courses they teach.
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Student and staff recommendations for the purchase of materials shall be
welcomed.
Definition of Library Materials:
Library materials are defined as print and non-print instructional
materials (e.g., books, periodicals, pamphlets, manuscripts, print and graphic microforms,
maps, audiovisual materials, CD-ROMs, computer disks, and other electronic formats)
organized and housed for retrieval and use by the members of the university community to
fulfill the aims and functions of the university and its curriculum.
Collection Categories:
Materials in the following categories shall be considered for selection:
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Reference materials.
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B. Bibliographic indexes and catalogs.
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Materials useful in specific curricular fields.
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Interdisciplinary and broadly cultural materials not specific to one
curricular field.
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In some instances, materials which relate to specific fields not
currently included in the curriculum but which may reasonably be expected to be added in
the near future.
General materials shall be selected for each field represented in the
curriculum in priority as follows:
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The field as a whole.
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Divisions of the field in which courses are offered.
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Other divisions of the field in which courses are not currently offered,
but in which courses may reasonably be expected within the near future.
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Specialized or advanced aspects of the field of interest to faculty
members, but not yet represented by course offerings.
Current materials shall generally receive higher priority for purchase
than retrospective materials. Current materials are defined as those in-print in the
original edition; retrospective materials are defined as those which are out-of-print or
available only in reprint (either as full size, microcopy, or electronic formats).
Designation as a textbook shall not disqualify a publication for
selection; however, use of the book budget to supply course textbooks is discouraged.
Rare books may be purchased as required to fulfill the aims and functions
of the university and its curriculum. Such purchases shall not receive high priority when
budgets are inadequate.
Budget limitations normally require that current, non-course related
popular fiction shall have low priority for purchase.
The primary purpose of the library is to support the teaching program on
the undergraduate and graduate level, and this function shall receive top priority. After
provision has been made for this priority, specialized research materials may be purchased
to support graduate offerings. Only in rare instances may the materials required for the
personal research of individual faculty members be considered for purchase. In most
instances, specialized research needs of students and faculty alike can be served by the
use of interlibrary loan.
Materials published in a foreign language may be purchased to support the
curricular objectives of the university. Higher priority shall be given to materials in
the English language unless that material is to be used as an aid in the teaching and
learning of foreign languages. In such cases difficulty and appropriateness of the
materials shall be a prime consideration.
The use of critical reviews is recommended and urged in making purchase
recommendations. Caution is urged in accepting publishers’ statements at face value
and in selecting titles on the basis of the author’s or of the publisher’s
reputation. Requests accompanied by citations of favorable critical reviews shall be given
priority.
Generally only one copy of an item shall be purchased; however, multiple
copies of materials my be purchased when the need for such copies can be demonstrated by
use.
Microforms/Electronic Formats possess advantages for the storage and use
of some materials, and may be the only practical form for some extensive collections (the
ERIC collection is an example). Microforms/Electronic Formats may be purchased in lieu of
paper copy when appropriate.
When materials will have long term value and receive heavy use, case bound
editions shall be purchased. If materials are judged to be of transitory usefulness, or if
the cost of rebinding added to the cost of the paperback is substantially less than the
cost of the case bound edition, the paperback edition shall generally be purchased.
Library materials which have been lost shall be replaced if they are
available through the current book trade and if they are still considered to be
appropriate according to criteria stated above.
Efforts to obtain materials on the out-of-print market shall be made if
the material is of enough importance to justify those efforts. Judgment of importance
shall include probable frequency of use and shall involve the consensus of at least two
members of the Library Faculty.
Gifts to the university library shall be accepted with the understanding
that they shall be added to the collection only after they have met the same evaluative
requirements as materials which are to be purchased. Materials shall be accepted only with
the understanding that the disposition of materials not incorporated into the library
collections is at the discretion of the Collection Management Librarian and in
consultation with the Library Faculty if necessary.
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ID cards | Community Borrowers Cards | Loan
Periods | Renewals
Address Changes | Overdues | Reserves
Barcoded ID Cards
Everyone must have a valid barcoded photo ID card to borrow materials from the
Minnesota State University Moorhead Library. This card must be presented for any
circulation transaction. No other form of identification can be used. Barcoded
photo ID cards are available at the Dragon Card Office, Computer Center, LI
203A for all students.
MSUM Students: The barcoded photo ID card is your form of identification
as a Minnesota State University Moorhead student. The barcode on the card is
used to check out materials in the Library. Money can be deposited on a free
copy card
to operate the copy machines in the Library at a reduced cost. Copy cards are
available at the Circulation desk. Your ID card is
automatically updated each time you register so there is no need to get a new
one each semester. If your photo ID card is lost, damaged, or stolen, you can
purchase a new one at the Dragon Card Office, LI 203A, for $20.00. You will
need personal identification and your student number in order to obtain a new
card.
MSUM Faculty and Staff: Barcoded photo ID cards are available at the
Dragon Card Office, LI 203A, for all MSUM faculty and staff members. The ID card is used to check out
library materials.
Community Borrowers: Community borrower
cards are available to adults in the community and to alumni upon presentation
of personal identification (only a driver's license or government issued
identification card are accepted) and completion of an application form. The charge is
$5.00 for a barcoded photo ID card. ID
cards for community borrowers and alumni are printed in the Dragon Card
Office, LI 203A, after the application is completed in the
Library.
When in the library, community patrons have access to subscription
electronic databases. However, off-campus access to databases is limited to
current Minnesota State University Moorhead students, faculty and staff.
This restriction is imposed by the database vendors, and enforced as part of
our compliance with licensing agreements.
Other Borrowers: Students, faculty, and staff who have a valid barcoded
photo ID card from another MnPALS library may use that card to borrow materials
from the Minnesota State University Moorhead Library. This includes such
libraries as those at North Dakota State University, Concordia College, Fergus
Falls Community College, and St. Cloud State University. Community borrower
cards from other MnPALS libraries are not accepted.
Loan Periods
The loan period for most materials is 28 days.
Tri-College (Minnesota State
University Moorhead, North Dakota State, and Concordia) faculty, staff, and
graduate students may check out materials for the entire semester (with the
exception of Popular Reading and Media).
Tri-College faculty, staff, and graduate students may check out periodicals for
one week.
Tri-college faculty, staff and graduate students do not pay billing charges.
Graduate students are responsible for reserve fines.
Renewals
Please see the Renewals web site for information on
renewals.
Overdue Notices and Billing Charges
Please see the Overdue Notices & Billing Charges web site for information on overdue books, billing charges, and address
changes.
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Loan Policy | Locating Reserve Materials | Placing Materials on Reserve | Copyright
Reserve Request List | Release Form
Reserves are materials such as books, articles, audio or video tapes, or computer disks which have been placed in a special
collection. It is anticipated that there will be such a demand for an item in this collection that its use must be restricted to
ensure that everyone needing the item will be able to obtain it in time to do the required work.
It is necessary to have a valid barcoded photo ID card to check out reserve materials. Up to three reserve items can be
checked out at one time.
Loan Policy
The faculty or staff member placing materials on reserve selects
the length of time for which materials can be checked out. Reserve materials can
be kept for two hours, two hours/overnight, twenty-four
hours, or three days. Most reserve materials may be renewed once. The two
hours/overnight reserve materials can be checked out overnight, but this must be
done within the last two hours before the library's closing. The two
hours/overnight materials must be returned within one hour of the library's next
opening.
Fines for most overdue reserve materials are $.50 per hour. Fines for overdue
three-day materials are $2.00 a day.
Placing Materials on Reserve
Minnesota State University Moorhead faculty and staff may place items on reserve. Library experience has been that only
REQUIRED, rather than optional or supplementary, materials are used. A report indicating the number of uses will be sent to
the person placing an item on reserve when the item is removed from reserve.
Five business days should be allowed for library staff to prepare materials for use at the beginning of the term. Materials are
processed in the order in which they are received. After the beginning-of-the-term rush is completed, same-day or next-day
service is the norm.
Faculty or staff members need to fill out a Reserve Request List (also available at the library) to place materials on reserve.
Bring books or other materials, both library and personal copies, to the Reserve Desk in the
library. This Reserve Request List will allow you to specify such things as length of checkout, how long the item should remain on reserve, and the courses
for which it will be used. Give the completed form and the materials to one of the Circulation Desk staff. Examples of student
classwork must have a signed Release Form (also available at the library).
Locating Materials on Reserve
To search for reserve materials, first select MnPALS Library Catalog.
From the "Libraries and Collections" drop-down menu, select "Course Reserves." You may search for reserves by course number, instructor name, or title
of the item.
Copyright
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other
reproductions of copyrighted materials. For more complete information on the copyright law, see the United States Code
Annotated in the Reference Collection (REF. KF62.U49) or U.S.
Code. The Agreement on Guidelines for Classroom
Copying in Not-For-Profit Educational Institutions with Respect to Books and Periodicals is included in Section 107 of Title
17. For additional information on copyright issues, see Copyright, Intellectual Property Rights, & Licensing
Issues.
In accepting photocopies for reserves, the library assumes that the copy or copies have been made in compliance with the fair use provisions of Section 107. It is the responsibility of the person placing an item on reserve (or compiling a
coursepack) to obtain permission from copyright owners to photocopy in excess of fair use guidelines. See How to Request Copyright
Permission from Publishers. A Standard Permission Request Form can be filled out and faxed or mailed to the appropriate
copyright holder or see a sample letter at Sample Letter Requesting
Permission.
The Minnesota State University Moorhead Library became a selective depository
library for the 9th Minnesota Congressional District in 1956. As a Federal Depository
Library, we provide free access to and reference service for publications issued by the
federal government. We currently receive 39% of the publications distributed by the
Government Printing Office.
The United States government issues a vast number of publications that reflect on almost
all aspects of our daily lives. The Library selects those publications that would be of
most use to our users, both on and off campus patrons. Some of the subject areas that are
well represented include census and demographics; crime and criminal justice; education;
geography and geology; health; history; labor; and legislation. These items come in
various formats, including print volumes, microfiche, maps, CD-ROM, and online. The
government documents collection is located on the first floor of the Library at the
periodicals/government documents circulation desk. Call numbers for government documents
may be found by using the online catalog [PALS] for those we have cataloged (we
catalog over 80% of what we receive) OR using the Monthly Catalog of US Government
Publications (pre-mid 1976 on paper in the Abstracts area; mid-1976 to the present via the
U.S. Government Documents database from the PALS "Select Library and Resource"
page.
Government documents and general reference assistance are available during most of the
hours the library is open. For detailed help or extensive questions, please contact William G. Kenz, our government documents librarian.
Please also see the Government Documents
and Maps web page for more information and resources for locating federal,
international, state, and local information as well as an email reference assistance form.
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Library instruction is intended to teach library users how to efficiently
locate, evaluate and use information resources in a variety of formats. Librarians are
available to provide both general orientations and tailored presentations emphasizing the
appropriate reference sources, indexes and abstracts, and electronic resources for a
particular discipline, class or assignment. Contact Belle Nelson (477-5919) to arrange instruction
for either undergraduate or graduate classes using general library resources and
electronic databases. Contact Carol Sibley (477-2347) to arrange instruction for using Curriculum Materials Center resources.
For more on Library Instruction see the Library
Instruction Web Site.
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Eligibility | Copyright | Delivery time | Cost
Loan period | Submitting a
request
Tracking your request | Pickup and return of materials
Electronic
Delivery of ILL Materials
Interlibrary loan (ILL) is a service which obtains study and research materials not available in the Minnesota State University
Moorhead Library. Books and periodical articles are the usual requests. Normally, lending libraries will not loan such items
as rare books, dissertations, reference books, and materials in special collections.
Eligibility
Faculty, staff, and enrolled students with a valid Minnesota State University
Moorhead barcoded photo ID card are eligible to use ILL.
Copyright
The Minnesota State University Moorhead Library fully complies with the copyright law which restricts a library to requesting
only five articles (published in the past five years) from the same periodical during a calendar year. After that number of
requests, the library must pay a copyright fee to obtain another article copy. Check at the ILL Office
(477-2924) for more
information and to answer any further questions.
Delivery Time
The length of time to obtain materials will vary. Materials which are available locally from the Tri-College system are usually
received in the Library within two to three working days. Most other items will arrive within one to three weeks.
ILL Costs
Nearly all ILL requests are processed and the materials obtained without any charge. For the very few exceptions, ILL staff
will contact the requester before proceeding.
Loan Period
Photocopies of articles may be kept at no charge. Loan periods for other materials are set by the lending library and generally
range from two to four weeks.
Submitting a Request
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- Materials in or not in the MnPALS catalog:
You can submit interlibrary loan requests through MnPALS for books that you find in
the MnPALS catalog and for copies of articles that you find in periodical
databases, or for resources that you could not locate in the MnPALS catalog.
Begin by searching the appropriate database for information on your topic.
Display the records your search retrieves. If a book or article that you need
is not available at the Minnesota State University Moorhead Library, follow these instructions for
requesting it from another library:
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Display or print out the record for the desired book or article.
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Go to the top right corner of the MnPALS screen and click on "Interlibrary
Loan".
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Select the appropriate tab for type of material -- "Book"
or "Journal."
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Supply your barcode, your password (which is your complete last name up to
20 characters), date needed by, and any optional notes.
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When searching in the MnPALS library catalog, select the item and then
select "ILL Request" in the yellow toolbar. Complete the forms to
submit your request.
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You will receive a confirmation message that your request has been sent.
If you do not receive a confirmation or have any questions about making a request, see a
librarian at the Information Desk or call 477-2345.
You do not need to know the location of the materials because ILL staff
will find the best place from which to borrow.
Off-Site Storage Items:
A number of items from the library’s collection are housed at a storage
facility at the University of Minnesota. The location for these items
is MSU Moorhead OFF-SITE STORAGE in the online catalog. To request these
materials, simply complete a blank interlibrary loan form. From the MSUM
Library web page, select MnPALS Library Online Catalog and then select the
button, "Interlibrary
Loan". Choose
the button for books.
You will need to supply your barcode and password and complete the requested
information and then submit the request.
Videotapes and other Audiovisual Materials
The Library both loans and borrows videotapes and audiovisual materials
within the MINITEX interlibrary loan network. This does not include
videotapes and films in the Tri-College Film Library and Curriculum Material
Center kits, games, or realia.
Students and faculty can place requests for videotapes and audiovisual
materials through MnPALS or by using the Interlibrary
Loan form on the Library web page.
Dissertations
The library is able to order copies of dissertations for faculty and
students at a reduced cost through UMI's Dissertation
Express service. The average cost per dissertation is $28.00. Patrons need
to pay for the dissertation at the time of ordering and should work with the
ILL Technician to check on availability, pricing, and to place the order.
Electronic
Delivery of Interlibrary Loan Materials
You can request that interlibrary loan articles be
delivered to you full-text electronically. Select the option “Prefer Electronic Delivery” when submitting an
ILL request for articles. The
articles are scanned, placed on a remote server, and an e-mail message is sent
to you with the web address and the PIN number to retrieve the articles. Not all articles can be delivered electronically and
photocopies of those materials will be sent to faculty via campus mail, and
held for students to pick up at the Library Circulation Desk.
For this service to work efficiently, you need to have a
valid e-mail address in your library record. This should be an e-mail account that is checked on a regular basis. If you are not sure of the address in your library record, call the
Circulation Desk at 477-2354. When you request materials via electronic delivery, the e-mail address
where the notice is sent will display in bold letters after the transaction. If this is not the e-mail address you check regularly, call the
Circulation Desk to change the e-mail address in your library record.
Articles are available on the server for 5 viewings, or
for 7 days after the notification is sent, whichever comes first.
There are some items that will
not be sent via electronic delivery:
If you have questions about or problems with this
service, contact the Interlibrary Loan Office at 477-2924.
Tracking Your Request
You may view pending Interlibrary Loan requests and other elements of your
Borrowing Record online. From the MSUM Library web page, select MnPALS Library
Online Catalog and then select the button, "Your Borrowing Record". From this page you can track your interlibrary
loan requests.
Status Definitions:
Received for Loan
|
Here in the MSUM library waiting to be picked up. |
Sent to Lending Library |
Waiting for the lending library to fill the request |
Processing |
Waiting for our ILL office to process the material. |
Shipped |
Material is on its way here to the MSUM library. |
Loaned
|
Patron has checked out the material. |
You may also ask at the Interlibrary Loan Office (477-2924) or at the
Circulation Desk (477-2355) about the status of your request.
Pickup and Return of Materials
Pickup
ILL Materials may be picked up at the Circulation Desk anytime that the library is open.
You will need your valid barcoded ID card in order to check them out.
Return
Return all ILL materials to the Circulation Desk or book drops.
- Notices
E-mail notices will be sent when interlibrary loan materials are available for pickup at the Circulation Desk. For students,
faculty, and staff we use the e-mail address listed in the MSUM campus directory. Students
can change their email addresses in the "Address Maintenance" section of
online course registration, and faculty and staff should notify the Human Resources office
(477-2157).
Renewals
You may request to renew materials obtained through interlibrary loan from
any computer connected to the Internet. From the MSUM Library web
page, select MnPALS Library Online Catalog and then select,
"Your Borrowing
Record." Supply your MSUM library barcode and
password (your complete last name up to 20 characters). Select
"ILL Active Requests." Select the record number at the
beginning of the line to request a renewal. Look for the
"Renew" button at the bottom of the screen. Click on this
button to submit your renewal request. If you do not see the
"Renew" button, contact the Interlibrary loan technician in the
library or at 477-2924 to request a renewal.
- After
submitting your online renewal request for ILL materials, you will have to
check the status of the request at a future date to see if the items were
renewed. Submitting the request does not guarantee renewal of the
item, it is up to the lending library to grant the renewal. You can
also call the Interlibrary Loan Office at 477-2924 to renew ILL items.
ILL Overdue Notices
Courtesy overdue notices are sent via email three
days after items are overdue (see Address Changes section above). You should return materials at this time to avoid late fines. The second ILL overdue notice is a bill for lost materials and is sent
out ten days after the items become overdue and library privileges are
suspended at this time. This
notice includes material replacement costs (typically $45.00 per item) and a
$5.00 late fee/billing charge per item. Material
replacement costs are deducted when the items are returned. Late fees of $5.00
per item are due at this time. Undeliverable
email notices are returned to the Library for further processing and delivery. A paper notice is mailed to a local address for those without email.
Replacement and billing charges may be paid in the Library or the campus
Business Office.
- If you have questions, please ask at the Interlibrary Loan Office, Library 118
(477-2924) or at the Information Desk (477-2345) . Interlibrary Loan Office hours are 8:00 a.m. to 4:30 p.m. during the academic year and 7:30
a.m. to 4:00 p.m. during the summer.
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Current titles | Back
Issues | Photocopiers | Newspapers
Periodicals service is provided at the Periodicals and Government
Documents Desk during the hours the Library is open. Typically, student workers monitor
the desk with back-up supervision and assistance provided by the Library Technical
Services Staff. The library currently receives over 1,500 subscriptions. Periodicals may
not be checked out of the library by students or community borrowers.
The most current titles are housed behind the Periodicals Desk until they
are sent to the bindery. Current periodicals at the Periodicals and Government Documents
Desk are checked out from the desk for two-hour periods for use in the library
only.
Back Issues
Various items are sent to the bindery on a monthly basis. Once bound,
periodicals are placed on the 2nd floor of the Library on stacks which are open to users.
Newspapers
The library also receives various local and national newspapers. The
length of time titles are kept varies by individual title so ask a Reference Librarian or
someone at the Periodicals Desk for assistance. Back issues of several newspapers are also
available via microfilm.
Photocopiers
Photocopiers are available on both the 1st and 2nd floor for copying
articles at a minimal charge. Photocopies of articles on microfiche or microfilm can be
made at the Periodicals Desk for a minimal charge.
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Librarians are available to help students and faculty
with their research needs. Librarians
can provide assistance in formulating and refining research topics, in
selecting appropriate research databases and other resources to search, in
designing search strategies, and in the use of research databases and the
Internet to locate valid and pertinent information.
Librarians have carefully selected reference materials
to aid in the research process and these tools provide useful and relevant
information for most research topics. Librarians
have also selected an array of research databases in most subject areas. These
databases are useful in locating books, book chapters, journal articles,
dissertations, and magazine newspaper articles. Reference materials and research databases are all selected with
student research needs in mind and in support of the university curriculum and
mission.
Librarians are on duty during Fall and Spring Semesters
Monday through Thursday from 9:00 a.m. to 9:00 p.m.;
on Friday from 9:00 a.m. to 4:45 p.m.;
on Saturday from 1:00 p.m. to 4:45 p.m.;
and Sunday from 1:00 p.m. to 9:00 p.m.
During break and intersession days, Librarians are on-call
Monday through Friday from 9:00 a.m. to 4:15 p.m.
The Library is closed weekends.
During Summer Sessions I and II, Librarians are available
Monday through Thursday from 9:00 a.m. to 5:00 p.m.
and Friday from 9:00 a.m. to 4:45 p.m.
Librarians are not available on weekends.
If you need assistance when the library is not open, or when a librarian
is unavailable, please access our form for submitting an electronic reference question,
called Ask A Librarian. For Government Documents questions, contact William Kenz.
Reference desk telephone: (218) 477-2345
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