Record a voice narration in PowerPoint

What you need

• sound card
• microphone,
• speakers. 

1. On the Outline tab or Slides tab in normal view, select the slide icon or thumbnail that you want to start the recording on.
2. On the Slide Show menu, click Record Narration.

3. Click Set Microphone Level, follow the directions to set your microphone level, and then click OK.
   
   NOTE:

   You can choose to either link your narrations (linking the audio wav. files to the presentation file in a specific drive of your computer (floppy, zip, C, etc.) or to embed the audio files. Leaving the link narrations checkbox unchecked will cause the audio files to embed into your presentation. As a result your presentation file will be a larger file size if you embed the audio files. Linking the sound files (checking the box) will cause the wav. files to be saved separately while remaining linked to your slides. The presentation file will remain its original size. Note: Embedding the audio into your presentation will cause less confusion later when you are viewing the presentation. The trade-off is that the presentation file size will be larger. If you are going to use this presentation on a computer other than the original computer that was used to create the presentation, DO NOT link the audio.

4. Do one of the following:

• Embed the narration (just click OK and it will embed)
   
• Link the narration
  • Select the Link narrations in check box, and click Browse.
  • Click a folder in the list, and then click Select.
  • Click OK

1. If in step 1 you selected the first slide to begin the recording on, go to step 6. If you selected a different slide to begin the recording on, the Record Narration dialog box appears. Do one of the following:
   • To start the narration on the first slide in the presentation, click First Slide.
   • To start the narration on the currently selected slide, click Current Slide. 
2. In slide show view, speak the narrative text into the microphone, and click in the slide to advance. Speak the narrative text for that slide, advance to the next slide, and so on. You can pause and resume the narration. 
   • To pause and resume the narration, right-click the slide, and on the shortcut menu, click
     Pause Narration or Resume Narration. 
3. Repeat step 6 until you've run through the slides, and when you come to the black Exit screen, click in it.
4. The narration is automatically saved, and a message appears asking if you want to save the timings for the show as well. Do one of the following: 
   • To save the timings, click Save. Your slides appear in slide sorter view, with the slide timings shown below each one. 
   • To cancel the timings, click Don't Save. (You can record the timings separately.)

Note:

• To run the presentation without narration, on the Slide Show menu, click Set Up Show, and then select the Show without narration check box.
• If you have saved slide timings but want to run the presentation without the timings, on the Slide Show menu, click Set Up Show, and under Advance slides, click Manually. When you want the timings on again, click Using timings, if present.