How Do I: Create a Table of Contents

Manual Method or Built-In Outlining Method

NOTE: After editing your document, you will need to click on F9 to update the table of contents so that the page numbers are updated.

Manual Method

1. Select the first line of text that you want to include in the table of contents.
2. Press ALT+SHIFT+O to open a window called “Mark Table of Contents Entry”:

• In the Level box, select the level and click Mark.
• To mark additional entries, select the text, click in the Entry box, and click Mark.
• When you have finished adding entries, click Close.

3. Click where you want to insert the table of contents.
4. Pull down on the Insert menu, choose Reference, and choose Index and Tables.

• Click the Table of Contents tab.
• Click the Options button.
• In the Table of Contents Options box, select the Table entry fields check box.
• Clear the Styles and Outline levels check boxes.

Using Built-In Outlining to Create a Table of Contents (PC)

1. Pull down on the View menu, choose Toolbars, and choose Outlining.

• Select the first heading that you want to appear in the table of contents.
• On the Outlining toolbar, select the outline level that you want to associate with the selected paragraph. (Level 1, Level 2, etc.)

· Repeat these steps for each heading that you want to include in the table of contents.

2. Click where you want to insert the table of contents.
3. Pull down on the Insert menu, choose Reference, and choose Index and Tables.

• Click the Table of Contents tab.
• To use one of the available designs, click a design in the Formats box, and select other options if you’d like.

Using Built-In Outlining to Create a Table of Contents (Mac)

1. In your document, apply built-in heading styles (Heading 1 through Heading 9) to the headings you want to include in your table of contents. The heading styles are in the Formatting Palette under “Styles.” If the Formatting Palette isn’t open, you can open it by: Clicking “View” and then “Formatting Palette.”
2. Click where you want to insert the tables of contents.
3. On the Insert menu, click Index and Tables, and then click the Table of Contents tab.
4. Do one of the following:
1. To use one of the available designs, click a design in the Formats box.
2. To specify a custom table of contents layout, choose the options you want.

Select any other table of contents options you want.

Update an index, a table of contents, or other table after making changes (Mac)

1. Hold down CONTROL and click to the left of the index, table of contents, or other table you want to update.
2. On the contextual menu, click Update Field.

Note: When you update the entire index or table, any text or formatting you added to the finished index or table is lost.