Federal and state regulations require all students make
satisfactory academic progress toward completion of degree, certificate or
licensure requirements to receive student financial aid. All terms of attempted
enrollment are considered in determining satisfactory academic progress
regardless of whether aid was awarded for the term.
Failure to meet satisfactory academic progress standards
results in ineligibility for state and federal aid programs (including all
grants, loans, campus Work Study, Vocational Rehabilitation, Post-Secondary
Childcare, Indian Scholarships, and University Scholarships).
Financial aid standards require students to satisfactorily
complete a minimum of 67% of their total cumulative attempted MSUM credits with
a minimum grade of "D" (or "P" or "S" if enrolled
on a pass/fail or satisfactory/unsatisfactory basis). Transfer credits accepted
and applied to the student's program requirements count as credits attempted
and completed for calculation of cumulative completion percentage.
Credits attempted to complete a degree and receive
financial aid cannot exceed 150% of the credits required to complete the degree
Undergraduate students become ineligible to receive financial aid
funding after they have attempted 180 total semester credits at MSUM, including
any transfer credits accepted and applied toward the student's general
education, program or degree requirements. Grades of Failed (F), Failure for
Non-Attendance (FN), Unsatisfactory (U), Incomplete (I), No Credit (NC), In
Progress (IP), Withdrawn (W) and blank (Z) for courses taken at MSUM count as
credits attempted but not completed.
Students who are enrolled in an undergraduate program and
seeking a second bachelor's degree, teacher certification or licensure
are limited to 60 attempted semester credits in an approved degree plan.
Graduate students are limited to 52 attempted semester credits.
Students seeking a specialist degree are limited
to 53 attempted semester credits beyond their first graduate degree. Students
who have completed only a bachelor's degree are limited to 105 attempted
graduate semester credits if seeking a specialist degree.
Undergraduate: Attempted credits include all courses on student records
after the fifth class day, including withdrawals, incompletes, repeats,
non-credit and remedial courses. Undergraduate students are required to achieve
the following cumulative grade point average at the points indicated:
0 - 29 attempted credits: 1.8
30 – 59 attempted credits: 1.9
60 or more attempted credits: 2.0
Graduate: Beginning with the first attempted credit,
graduate students must maintain a minimum 3.0 GPA.
Monitoring satisfactory academic progress begins with the
first credit attempted and is done at the end of every semester (fall, spring
If at the end of a semester a student fails to meet MSUM
Satisfactory Academic Progress completion percentage standards, MSUM will allow
that student to retain his or her financial aid eligibility under a warning
status for one semester.
If at the end of the warning semester a student meets
MSUM's cumulative quantitative
standards, MSUM will end the student's warning status.
If at the end of the warning semester a student fails to
meet MSUM's cumulative quantitative standards, the student will be placed on financial
Quantitative: Maximum Credits Attempted
Financial aid eligibility is limited to 150% of the
credits required to complete the student’s academic program. If at the end of a semester a student exceeds
the maximum credits attempted standard, the student is suspended from financial
Programs that require longer than the maximum credits
attempted limits must have individual approval from the Office of Scholarship
and Financial Aid through an appeal process. Students must submit for review a
signed statement explaining why the program has not been completed within the
allowable maximum time frame; an academic plan approved and signed by their
advisor indicating the semesters remaining for degree completion; a course plan
for each remaining semesters; and projected graduation date. Appeals for
credits in excess of 150% solely to improve GPA are not approved unless the
course is part of an approved academic plan. Submission of an appeal does not
indicate automatic approval of the academic plan. Each appeal is reviewed on a
Students who are in
good standing at the beginning of the term but fall below the minimum
cumulative GPA at the end of the term will be placed on warning for one term.
on warning at the beginning of a term who do not meet the minimum cumulative
GPA at the end of the term will be suspended.
Students may immediately be suspended from financial aid
eligibility in the event of extraordinary circumstances where it becomes
readily apparent that a student has not maintained satisfactory academic
For Not Maintaining Qualitative Standards:
Students who are suspended the first time for insufficient GPA may not return
to MSUM for one semester (not including summer term). Second and subsequent
suspensions last one calendar year.
If at the end of a semester a student fails to meet
MSUM’s completion percentage standards (quantitative) and/or cumulative GPA
standards (qualitative) the student will be placed on warning for one
semester. If at the end of a warning
period a student does not meet MSUM's completion percentage and/or cumulative GPA standards, the student
will be placed on suspension from class
enrollment and financial aid eligibility.
If MSUM determines it is not possible for the student to
raise his or her GPA or course completion percentage to meet MSUM's cumulative
standards before the student reaches 150% of the program length for which he or
she is receiving financial aid, MSUM will suspend the student from financial
aid eligibility immediately upon completion of the evaluation.
It is possible for students to be placed on financial aid
suspension for failure to meet more than one type of Satisfactory Academic
Students who have not received financial aid in the past
are immediately subject to standards when they apply for financial aid.
If the appeal is approved, financial aid eligibility is reinstated
on a probation status with an academic
plan for one term. Written
notification will include the standards the student is expected to meet.
Progress is evaluated at the
end of the next term of attendance. If at the end
of a probationary term the student meets MSUM's probationary term academic plan requirements (minimum 2.01
GPA and 100% completion of credits attempted that semester, or other student
specific requirements for the academic plan) but has not met MSUM's cumulative
quantitative standards, MSUM will permit the student to retain financial aid
eligibility as long as the student continues to meet the academic plan requirements.
The student’s academic progress is
monitored each term.
If a student fails to meet MSUM's cumulative quantitative
standards or the academic plan requirements, MSUM will suspend the student from
financial aid eligibility.
If an appeal is denied, written notification will state
the reason(s) for the denial and the process for appealing the denial.
If a student is not satisfied with the reason for denial
of the appeal, subsequent appeals are submitted to the University Financial Aid
& Suspension Appeals Committee.
Qualitative suspension (insufficient grade
point average) is appealed directly to the University Financial Aid and
Suspension Appeals Committee. Students who are readmitted after academic
suspension will be placed on academic probation and may also need to submit an
appeal for financial aid reinstatement consideration.
Students who are subject to quantitative
suspension may appeal their status directly to the University Financial Aid and
Suspension Appeals Committee.
student’s academic suspension appeal is granted, they will be on probation for
their next term of attendance and placed on an academic plan.
end of the probation term students who have met the minimum semester standards
or terms of the academic plan will be allowed to enroll and be eligible for
financial aid the next term.
Students whose financial aid eligibility has been
suspended may regain eligibility only through MSUM's appeal process or when
they meet the institution's satisfactory academic progress quantitative
standards. If Incomplete (I) credits are a factor in failure to maintain
satisfactory progress, subsequent successful completion of these credits may be
used to re-establish eligibility for financial aid. Paying for classes out of
pocket or sitting out a period of time in and of itself is not sufficient to
re-establish a student's financial aid eligibility.
Credits for courses previously taken, for which academic forgiveness is
granted, count in calculating percentage completion and maximum credits
attempted for financial aid satisfactory academic progress.
A student who successfully appeals for reinstatement of financial aid
eligibility is placed on probation and may be required to complete specific
requirements contained in an academic plan developed for that student by the
The period from August to May (Fall and Spring Semesters). Summer is a semester
trailing the academic year.
Courses taken for audit are not funded by financial aid, are not used in
calculating Satisfactory Academic Progress and do not count as credits
attempted or earned for purposes of financial aid.
The period from January through December.
Consortium Agreements, Tri-College, Credits Enrolled At
Other MnSCU Schools, Study Abroad, State University Common Market, ISEP, NSE
and other travel programs:Credits
attempted and earned while participating in these programs are included in
calculating satisfactory academic progress.
Academic Progress is measured at the end of each term.
Financial Aid Suspension:A student on
financial aid suspension is not eligible to receive financial aid.
Maximum Time Frame:The maximum
number of cumulative attempted credits within which a student must complete his
or her academic program.
Probation Status:A student successfully
appealed a financial aid suspension and regains his or her financial aid
eligibility for one evaluation period (one semester). At the conclusion of the semester he or she
must meet the university's cumulative GPA (see Qualitative Standards) and
Completion Percentage standards (67% cumulative completion); or have
successfully completed the probationary term requirements set by the university
(2.01 semester GPA and 100% semester course completion); or met the first term
requirements of their individual academic plan.
Qualitative Measure:The Grade Point
Average (GPA) a student must maintain in order to retain financial aid
"pace" at which a student must progress through his or her program in
order to retain financial aid eligibility.
credits attempted for courses numbered less than 100, including Corrick Center
courses. By MnSCU policy, up to 30 remedial credits are excluded in calculating
maximum credits attempted but included in grade point average and completion
Repeated Courses:Students who
repeat a course may receive financial assistance more than once for enrollment
in the same course. MSUM's academic policy states when a course is repeated,
each enrollment is included in calculating the percentage of successfully
completed credits, and the total number of attempted credits is used to
determine length of eligibility. For example, a student enrolls in a three
credit course, fails it and the following semester re-enrolls in the same
course and earns a C. That student would have enrolled in six credits but
successfully completed only three credits. Repeating a course more than once
results in removal of only one previous grade for the same course from the GPA
calculation. Once a student receives a passing grade, the course may not be
retaken again for a higher grade unless the student's program of study requires
a specific minimum grade. A student cannot receive financial aid for more than
one repetition of a previously passed course.
Required Completion Percentage:The percentage
of cumulative attempted credits that a student must successfully complete in
order to retain financial aid eligibility.
credits accepted by and applied by MSUM toward a student's general education,
program or degree requirements apply toward the percent completion and maximum
credits attempted calculations. Grades associated with these credits are not
used in calculating MSUM's cumulative GPA.
Treatment of Grades:
Credits attempted: the number of credit hours for which a
student is officially enrolled at the end of the free drop/add period each
semester. Credits with grades of F, FN, I, W, IP, NC and Z count as credits
Credits earned: grades designated as A, B, C, D
(including pluses and minuses), or P and S. Credits with grades of F, FN, I, W,
IP, NC and Z do not count as credits earned.
Percentage completion is calculated by dividing the
number of earned credits by the number of attempted credits:
Earned credits ÷ Attempted credits = percentage completion
GPA calculation: includes grades of A, B, C, D, F, FN,
and pluses and minuses associated with a letter grade.
A status under which a student shall continue to retain her or his financial
aid eligibility for one evaluation period despite a determination that she or
he has not met an institution's grade point average standard, completion
percentage standard or both.
If a student withdraws from MSUM before eligible financial aid awards are
disbursed, the student may be eligible for a post-withdrawal disbursement of
financial aid earned; or may forfeit financial aid, as defined by Federal and
State program regulations. If a student withdraws from all enrolled courses for
any reason during the semester after financial aid has been disbursed, the
University refund policy will be followed.