Office of Scholarship
& Financial Aid

 Prohibited Conduct:
 • Insubordination, including disobedience, failure or refusal to carry out assignments or instructions.
 • Loafing, loitering, sleeping or engaging in unauthorized business.
 • Unauthorized disclosure of confidential information or records.
 • Falsifying records or giving false information to other state agencies or to employees responsible for recordkeeping.
 • Failure to provide accurate and complete information whenever such information is required by an authorized person.
 • Failure to comply with health, safety and sanitation requirements, rules and regulations.
 • Negligence in performance of assigned duties.
Attendance and Punctuality:
 • Failure to report promptly at the starting time of a shift or leaving before the scheduled time without the  approval of the supervisor.
 • Unexcused or excessive absenteeism.
 • Failure to notify the supervisor promptly of unanticipated absence or tardiness.
Use of Property:
 • Unauthorized or improper use of University property or equipment including vehicles, telephone, computer or mail services.
 • Unauthorized possession or removal of University or another person's private property.
 • Unauthorized use, lending, borrowing or duplicating of University keys.
 • Unauthorized entry to University property, including unauthorized entry outside of assigned hours of work or entry to restricted areas.
Personal Actions and Appearances:
 • Threatening, attempting or doing bodily harm to another person.
 • Threatening, intimidating, interfering with or using abusive language towards others.
 • Unauthorized possession of weapons.
 • Use of alcoholic beverages or illegal drugs during working hours.
 • Reporting for work under the influence of alcoholic beverages or illegal drugs.
 • Unauthorized solicitations for any purpose.
 • Inappropriate dress or lack or personal hygiene that adversely affects proper performance of duties or constitutes a health or safety hazard.
 • Failure to exercise good judgment, or being discourteous in dealing with fellow employees, students or the general public.
Resignation:
 • A student may resign or change employment with due written notice of at least one week to the employer.  Should employer and employee agree, resignation might be immediate.  Work Study employees must contact the Office of Scholarship and Financial Aid for a new authorization when changing jobs.
Termination:
 • A student employee may be terminated after sufficient warning and due written notice to the student and signed by the student.  Sufficient means one verbal warning and one written and face to face meeting.  The employee should be notified that termination would occur if the student shows no improvement.  Due notice means one week.  It is expected and desired that an earnest effort be made to provide opportunity for continuation.

Immediate dismissal may occur when, in the judgment of the employer or department administrator, continuation of employment would be damaging to the nature of operations for the individual department or the University at large.  Such dismissal requires a copy of the written notice to the Office of Scholarship and Financial Aid.  Only the Office of Scholarship and Financial Aid may revise or terminate a Work Study Award.
Appeals:
A student may appeal an employment termination in the following manner:
 • Written appeal to the supervisor or departmental administrator (chairperson or director)
If unsuccessful - 
 • Written appeal to the dean or vice president in non-academic areas.
If unsuccessful - 
 • Written appeal to the Vice President of Academic Affairs, Vice President of Administrative Affairs, Vice President of Student Services if employment is in a non-academic area.  If appeals to the respective VP's  are unsuccessful, students may appeal to the President of the University.
Appeals denied by the President of the University are final.

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Minnesota State University Moorhead | 1104 7th Ave South | Moorhead, MN 56563 USA | 1.800.593.7246
a member of the minnesota state colleges and universities system (mnscu)
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