MSUM
Academic
AffairsGuidebookGetting
Started
Getting Started
Accommodations for Disabilities
Inter Faculty Organization Membership
Internet Resources for Adjuncts
Printing and Duplication Services
Security Awareness Training
Sick LeaveSmoking and Tobacco Use/ Sale Policy
Accommodations for
Disabilities
Questions or concerns regarding
accommodations for employees with disabilities should be directed to the
Human Resources Director, Owens 210, 477-2066.
Book Orders
The MSUM Bookstore sends
out requests for requisitions on October 1st for spring semester,
March 1st for summer session and March 15th for fall
semester. Please consult your department chair for further information
about department policy and textbooks for your class. A requisition form
may be available from your department secretary, or else it can be obtained
from the MSUM Bookstore. Information is also available online from the
MSUM Bookstore.
Campus Telephone Directory
A campus telephone directory can be
obtained by calling the Business Office, phone 477-2221. An online version,
Dragon Directory, is also
available.
Credit Union
The
Affinity Plus Federal Credit
Union (APFCU) is a full service financial institution. APFCU offers a
variety of high quality financial products and services. You may join APFCU
if you are employed by Minnesota State University Moorhead. To join, simply
contact APFCU, American Square West, 635 Center Avenue, Moorhead, MN to
complete a membership application and make an initial deposit into a Capitol
Share Account. Once you become a member of APFCU, your family members are
also eligible to join. You may contact APFCU at (218) 236-7093 or call
their toll free number 1-800-322-7228 for additional information.
Employee Assistance Program
The
Employee Assistance
Program was established on December 29, 1976 and is available to all
Minnesota State employees and their dependents. The program is based upon
the premise that "the State recognizes that chemical dependency or other
problems not directly associated with ones' job function can have an effect
on an employee's job performance." Job performance can be adversely
affected by any personal problem. The range of personal problems may
include, but is not limited to, chemical dependency, psychological, marital,
financial, legal and other concerns. The purpose of this program is to
preserve valuable state employees in their positions through resolution of
these personal problems.
There is no charge for the diagnostic and referral services offered through the program. However, the costs of therapy are not covered by the program, but in many cases such as chemical dependency and psychological problems, the therapy costs are covered by the employee's/dependent's health coverage plan. The program is private and confidential unless the employee using the services of the program gives a special release. The only information that can be shared with a referrer is whether the appointment was kept or whether the employee accepted the recommendation for professional help for whatever personal problem was determined during the diagnostic interview.
Supervisors will allow the use of sick leave when they help the employee make the appointment to visit a program counselor. Further, the official policy states: "When a diagnosis and referral is made by the counselor, the employee may use sick leave for the prescribed treatment or rehabilitation program made available under hospitalization or health benefits presently offered to employees of the State of Minnesota."
Diagnostic and referral sources are not limited to the Moorhead area. Employees, the family, union steward, supervisor or the Human Resources Office may arrange a diagnostic counseling interview with a diagnostic and referral counselor.
All EAP services are provided through Behavioral Health Services Inc., (BHSI). These confidential services continue to be available at no cost to state employees and their family members. EAP Counseling Services can be accessed toll-free by calling 1-866-477-1586. Phones are answered 24 hours a day by a professional counselor. The counselor will conduct an assessment over the phone and either provide on-the-spot counseling or make a recommendation which may include a referral to a local EAP provider.
Further information can be obtained from the Human Resources Office, phone 477-2157. Owens 210.
Faculty Duty Days
Classes are in session during
each academic term according to the
Academic Calendar. Please consult the
calendar for holidays and other non-duty periods.
ID Cards
Dragon Cards are produced at the
Dragon
Card Office in LI 203A at no cost to the faculty member. The barcode on the
card is used for checking out materials in the Library. Another use is for
meal plans (both in Kise Commons and the CMU dining locations). The card is
used to gain access to academic buildings after hours. Contact the
Key and Card Access Office, Owens Hall 209, if you need to access buildings
after hours. It is also useful as local identification and is often
required to obtain government rates at motels when traveling. For more
information contact the Dragon Card Office, phone 477-2603.
Inter Faculty
Organization Membership
Adjunct faculty who teach one course of
more than 3 credits, or who teach more than one course in an academic year
are included in the IFO bargaining unit. When hired, you will receive a
copy of the current
Agreement between the IFO and MnSCU. This is
based on the Minnesota Public Employee Labor Relations Act (PELRA), and
subject tot the terms and conditions of the labor agreement between the
Inter Faculty Organization (IFO) and Minnesota State Colleges and
Universities (MnSCU).
For detailed information on adjunct appointments, consult Article 21, Section E of the IFO/MnSCU Agreement. You will also find the minimum adjunct pay per credit for the appropriate fiscal year in Article 11, Section A or B. If your position qualifies you for membership in the bargaining unit, contact the IFO for benefits and dues.
Internet Resources for Adjuncts
One national website for adjunct faculty
is
www.adjunctnation.com.
At this website you can find information on the following:
-
Search for course texts
-
Order examination copies
-
Compile a course pack
-
Find a grant
-
Find health insurance
-
Dialogue with colleagues
-
Browse the Adjunct Advocate Magazine
Keys
Faculty and staff can obtain building
access cards and office keys with approval from their appropriate
departmental head. Your departmental secretary will help you obtain the
necessary access and keys. When employees leave the university, they must
return their keys to the Key and Card Access Office, Owens 209, phone
477-2925.
Mail
The
Campus Post Office is located in
Flora Frick. U.S. Mail is delivered to the post office once in the morning
and picked up from the post office at 2:30 p.m. each day. Each department
determines its own method of handling its mail. The department secretary
will provide directions for processing various types of mail.
Office Assignment
Faculty should contact the department
chair regarding office space.
Parking
Budget and space limitations make it
necessary to enforce
parking regulations carefully to satisfy all the
demands. Each faculty and staff member who operates a vehicle on the campus
must register each vehicle and pay a fee for a parking permit that is to be
displayed on a hanger from the rear view mirror.
Parking permits are available from the Parking Office, Campus SecurityBuilding. Each vehicle will be assigned a designated parking lot as near as possible to the employee’s office. For most lots, possession of a parking permit does not guarantee that a space will be available. A parking and traffic regulation brochure, which contains a campus map designating parking lots, will be issued at the time the permit is purchased.
Payroll
Salary payment for classes that are full
by approximately one week prior to the start of classes will likely happen
on the first pay date after the second week of classes (usually the third
week of the term). Since enrollment figures for some classes offered
through Continuing Studies may not be final until the first
or second week of a term, payment of salary may be delayed beyond the first
pay date. This is due to State of Minnesota deadlines for payroll.
Payroll deadlines to ensure that a faculty member can be paid during the first month of classes cannot be met if the enrollment is below 15 (Fall & Spring terms; 13 for Summer) because salary is not calculated until final enrollment numbers are determined. Salary may be prorated if your class is not full at the time final enrollment is calculated; for example, if 13 students enroll in a Fall or Spring class, the salary will be 13/15 of the possible salary.
Once final enrollment numbers are determined, payroll information is initiated. From that time, it takes approximately one month for the information to go through the State of Minnesota payroll process.
The State divides the year into 26 equal pay periods. Each pay period covers a two-week span starting on a Wednesday and ending on a Tuesday. Paychecks or direct deposit advice are distributed to employees at their home address on Fridays, 10 days after the pay period ends. This 10-day delay is needed to process and distribute paychecks for the state’s 40,000 employees.
The State of Minnesota (Minnesota Statute 177.23, subd. 4) requires that all new employees must sign up for full (100%) direct deposit. Exceptions to this statute may be granted only upon written objection from the employee. If questions, call the Payroll Office, Owens 214, phone 477-2222 or 477-2223.
If you are a new employee of Minnesota State University Moorhead please note that since the Federal Law of 1986, it is necessary for all new employees to verify their eligibility to work in the United States “within three days of starting work”. Proof of citizenship must be completed in the Human Resources Office, Owens 210. Questions pertaining to the necessary documentation needed should be directed to (218) 477-2157.
Printing and Duplication Services
Printing Services is located in Flora
Frick 156 and combines traditional printing with the latest in high-speed
copying and digital imaging technologies.
Some services that are offered include:
• 1 to 4-color copying and printing on Xerox Copiers and Presses up to 17” x 22”.
• Designing (use outside the classroom requires the design to comply with campus publication
standards), copying/printing of posters, cards, note cards, certificates, tickets, forms, logos,
advertisements, letterhead, envelopes (various sizes), programs, pocket folders, invitations,
brochures and booklets.
• Copying of classroom materials, syllabi, exams, programs, posters, forms, books.
• Copying of study guides and books to be sold in the Bookstore.
• Business cards for faculty and staff (compliments of Printing Services).
For additional information call 477-2099.
All Minnesota State Colleges and Universities institutions are participating in a Desire2Learn (D2L)-based Security Awareness Training program entitled Public Jobs: Private Data. Initial offerings of the three self-paced courses, which take 15-45 minutes each to complete, began in Spring 2007. Each module teaches best practices for using computers, identifying private information and what to do if a breach of information is discovered. All employees, including faculty, of Minnesota State Colleges and Universities are required to have completed this training by November.
Each employee will be sent an Enrollment Notice and directions to login to the D2L program. Please contact Human Resources if you have any questions about course requirements and call Instructional Technology if you need assistance with technical issues or if you need help navigating through the coursework.
Secretarial Services
Part-time faculty have access to
departmental secretarial services for their classroom needs. Typing,
duplicating, and similar services will be completed by the secretarial staff
based upon departmental priorities. Please check with the secretary in your
area to determine any special procedures for such services. Please also try
to remember that the secretarial staff serve many faculty; try to give them
as much lead time for requests as possible. NOTE: Student work should not
be duplicated at university expense, and neither students nor
secretaries should proctor or correct exams.
Sick Leave
Adjunct faculty are credited with a
prorated sick leave balance based upon teaching workload. When absent
because of illness, unclassified employees are responsible for reporting
absence from duty on the
Request for Paid Leave of Absence form
[PDF]. Submit one
form for each continuous absence. The university reserves the right to
request a doctor’s certification prior to return to duty or before approving
payroll in which credit is given for sick leave. Forms and your leave
balance are available from the
Human Resources Office, 477-2157 or from the
employee’s department chairperson or supervisor.
Smoking and Tobacco Use / Sale Policy
As of January 1, 2008, smoking, tobacco use, and tobacco sales (including the use or sales of smokeless tobacco products) are prohibited on University-owned, -operated, or leased property, and in University-owned, leased, or - operated vehicles.
Definitions:
Smoking: The burning of any type of lighted pipe, cigar, cigarette, or any other smoking equipment, whether filled with tobacco or any other type of material.
Smokeless Tobacco Products: Smokeless tobacco consists of the use of snuff, chewing tobacco, smokeless pouches, or other forms of loose leaf tobacco.
Cessation Programs and Services
To ease with the transition to a smoke-free campus, in Fall 2007 and
Fall 2008, Quit and Win will be made available to MSUM students and
employees. Additionally, to support MSUM students and employees who wish to
reduce and/or quit using tobacco products, a variety of tobacco cessation
resources and services are available at
http://www.mnstate.edu/aod/tobacco.cfm
Policy Enforcement
Enforcement of this policy will depend upon the cooperation of all faculty,
staff, and students not only to comply with this policy, but also to
encourage others to comply with the policy, in order to promote a clean,
safe, and healthy environment in which to work, study, and live. The
University will provide the campus community with training opportunities
designed to assist and prepare students and employees to help one another
comply with the policy.
In the case of a violation, the person will be informed of the University Smoking and Tobacco Use Policy. Should that person continue to violate the policy, the aggrieved party should contact the appropriate office: for University employees, the person's immediate supervisor; for students, the Judicial Office of Student Affairs; and for those not associated with the University, Campus Security.
Policy Exceptions
- An exception for instructional purposes allows for the use of tobacco products in laboratory and classroom instruction/experiments, or artistic purposes. All research, educational, and/or artistic purposes that involve the use of tobacco on campus, must be approved in advance by the President and his/her designee. Such use must be predicted by reasonable advance notice to the public.
- This policy does not apply to specific activities used in connection with the practice of cultural activities by American Indians that are in accordance with the American Indian Religious Freedom Act, 42 U.S.C. sections 1996 and 1996a. All ceremonial use exceptions must be approved in advance by the President of the University or his/her designee.
Approved by President Barden
5/8/07
Effective 1/1/08
Refer to the Alcohol and Other Drugs web site for additional information and resources.
Telephone Instructions/Regulations
On-Campus
Calling:
When calling an on-campus number from another on-campus number, listen for
the dial tone and dial only the last 4-digits of the extension.
We have one prefix (477) for all MSUM phone numbers that would be
used to call in from off campus.
Off-Campus
Local Calls: Dial
9, listen for the dial tone, then dial the number you wish.
Directory Assistance:
International
Calls:
Tuition Waivers
Full-time faculty members and part-time probationary, part-time non-tenure
track and part-time tenured faculty members shall be entitled to enrollment,
in courses at any university in the System without payment of tuition or
fees, except laboratory and special course fees. Such enrollment shall not
exceed twenty-seven (27) credits for a year. Effective fall semester 2004
such enrollment shall not exceed thirty (30) credits for a year. For
purposes of this provision, a year begins the first day of fall semester and
concludes the day before the beginning of the succeeding fall semester.
Part-time fixed-term, adjunct and community faculty shall be entitled to
enrollment in courses at any university in the System without payment of
tuition or fees, except laboratory and special course fees. However, the
number of credits available to part-time fixed-term faculty, adjunct faculty
and community faculty members for this tuition and fee waiver shall be equal
to the number of credit hours taught by the part-time fixed-term, adjunct or
community faculty member within that year as described above. The tuition
and fee waiver must be used in the period from the first day of fall
semester to the day before the succeeding fall semester in which the faculty
member is employed. The faculty member’s spouse, or dependent children may
share this right within the credit limit established above, with waiver of
tuition only. Proof of financial dependency shall not be required. For
purposes of this section, dependent children are financial dependents of the
faculty member, defined as dependent on the faculty member for significant
financial support. The
Request
for Waiver of Tuition is available in the Human Resources Office, Owens
210.
MSUMAcademic
AffairsGuidebookGetting
Started