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  • Documentation Guidelines

Disability Resource Center

  • Documentation Guidelines

    Students requesting accommodations must provide documentation of their disability. Documentation consists of a recent evaluation by an appropriate professional that relates the current impact of the condition to the request for accommodations. If the documentation is incomplete or inadequate, the Disability Resource Center (DRC) may exercise its right to require additional documentation. Any cost of obtaining additional documentation is the responsibility of the student. All reports must be type written and signed on professional letterhead and include the name, title, and professional credentials of the evaluator, including license or certification.

    Requirements for documentation are presented as seven essential elements:

    1. The credentials of the evaluator
    2. A diagnostic statement identifying the disability
    3. A description of the diagnostic methodology used
    4. A description of the current functional limitations
    5. A description of the expected progression or stability of the disability
    6. A description of current and past accommodations, services, and/or medications
    7. Recommendations for accommodations, adaptive devices, assistive services, compensatory strategies, and/or collateral support services

    Documentation must be current. For most students, documentation should be no older than three years. If a student is 21 years old or older and has thorough and relevant documentation reflective of an adult level of performance, it may be acceptable for the DRC to extend the length of time the documentation is considered valid. Disabilities that are subject to change may require more frequent evaluations as needed to verify current symptoms, functional limitations and prognosis.

    Assessment procedures and instruments must be listed. Assessment procedures, evaluation instruments and a summary of the results used to make the diagnosis must be included.

    Generally, an Individualized Education Plan (IEP) or 504 Plan from a secondary school by itself does not provide adequate information for the provision of academic accommodations at the post-secondary level. However, if the IEP includes the items mentioned under learning disability (listed below), it may be acceptable.*

    If the student will need accommodations for an exam administered by Educational Testing Service (ETS), such as PRAXIS exams or GRE, the student will need to submit documentation to ETS Disability Services. Please note, approval for accommodations for Minnesota State University Moorhead (MSUM) classes does not guarantee accommodations for ETS exams. ETS Disability Services, not MSUM Disability Resources, determines accommodations for ETS exams.

    * Verification by another institution or organization does NOT guarantee eligibility at MSUM.

    Please select the disability/disabilities that you have from the list below, print the form, and take it to your provider/diagnostician/doctor. 

    Documents that the Disability Resource Center will not accept:

    1. Handwritten letters from licensed professionals.
    2. Entries from patient medical charts.
    3. Information written on a prescription pad.
    4. Information that is eligible.
    5. Self-evaluations.
    6. Information from non-professionals.
    7. Research articles.
    8. Documentation provided by a family member.