This online request for Accommodation Letters is available for students who meet the following criteria:
If you do not meet these criteria or have any concerns or problems you would like to discuss with the DS Director, please make an appointment by calling 218.477.4318 (voice) or 800.627.3529 (MRS/TTY). You may also fax your Accommodation Letter request to 218.477.2420 or email it as an attachment to firstname.lastname@example.org.
Mnstate.edu Email Address: All official University business will be conducted via mnstate.edu email accounts. It is essential that you access, read and use your mnstate.edu account.
ACCOMMODATION LETTER PROCESSIn an effort to make the Accommodation Letter process more efficient and convenient, Disability Services (DS) will now be making an electronic copy PDF of your Accommodation Letter and will email it to you at your mnstate.edu email account. You will no longer need to physically come to the DS office to pick up hard copies of your letters or forms.
STANDARDIZED LETTERSThe letter will also be standardized and no longer written for a specific class/instructor. One Accommodation Letter will be used for all classes for that particular semester. You will be able to print or share as many copies as needed. You can print out copies of the letters and take with you to your instructor visit or you can save a copy of the PDF and then email the Accommodation Letter to your instructor(s). While we encourage you to give your Accommodation Letters to all your instructors, there may be classes in which you do not wish to use your accommodations. Please understand your accommodations are not retroactive. Your letter becomes effective on the date your instructor receives it.
COMMUNICATION WITH INSTRUCTORSYou are still responsible for scheduling a time with your instructor(s) to discuss implementation of the accommodations included in the Accommodation Letter. We recommend you have a copy of your Accommodation Letter with you for the visit.
SAMPLE INSTRUCTOR EMAILIf you decide to email your Accommodation Letter(s) to your instructor(s) you should include some information in the body of the email and be clear about what is attached and how you plan to discuss your accommodations with the instructor (i.e. office hours, phone meeting, make an appointment). You should send a separate email to each of the instructors.
SAMPLE EMAIL TEMPLATEEmail Subject: Disability Accommodation Letter for<Course Name>Dear Professor (NAME):
I am registered for your (COURSE NAME) for (SEMESTER/YEAR) and receive accommodations through Disability Services. I have attached a copy of my Accommodation Letter as approved and prepared by Disability Services for the <summer, fall, spring semester>. I would like to set-up a time to discuss this information with you to determine how we will implement these accommodations and to answer any questions you may have about my accommodation needs.
Please let me know if you have any questions.
Thank you.<NAME><Dragon ID><Phone Number><mnstate.edu email address>
My electronic signature on this form signifies I have read and agree to follow the process for distributing my Accommodation Letters to my instructors.
If you are unable or unwilling to fulfill these responsibilities, please contact Greg Toutges, Director of Disability Services at 218-477-4318, FR154 or email@example.com.