The Travel Requisition is in PDF format at:
http://appserv.mnstate.edu/busoff/travel.pdf
When using the form please remember to click "Get
Form #" as the a number is really needed.
You will need the adobe reader 6.0 to use it correctly.
You can download it free of charge at the following site:
http://www.adobe.com/products/acrobat/readstep2.html
when you download it, remember where you put it on your hard drive because you must also open the file before it will work.
Adobe reader 6.0 unfortunately it will not load without
windows 2000 operating system or newer on your computer from the above site, (ME
will work but I don't think computers here are loaded with it). If
you have windows 98 second edition operating system please call computer
services or Carol Lindquist at the business office for help on getting adobe
reader 6.0. If you have older then 98 2nd ed., 6.0 will not work on your
computer.
Below please find helpful instructions for
the completing travel requisition. They are also available on the travel
requisition by double clicking the question mark. It may be helpful to read the help file
before trying to complete the form as some fields are formatted.
_________________________________________________________________________
Helpful Instruction:
The Travel Requisition is for state employees but that
does not include students employed by the university.
Each
completed Travel Requisition must have its own unique number.
To generate a number, in the upper right hand corner click the button
“Get Form #”.
The
“Reset” button will clear the form for you to start over again.
The Reset button when clicked clears the form number as well as all
information.
The
"Date" is formatted to fill in with the current date.
The
"Departure Time" and "Return Time" are formatted to 9:00 am
or 6:00 pm style. The "Departure Date" and "Return Date"
are formatted to text in case you need more then one day listed.
In text format you can use either numbers, words or both.
The
"Bargaining Unit" needs to be filled in and a drop down list box is
provided for you to pick from, click on the one you want.
Remember if you pick "none" as the
bargaining unit there may be no benefits either.
The
mileage dollars will calculate in the right hand column, the meals and lodging
will not, because unit prices could vary.
If
a person is going to be receiving any money from any university account, the
account number(s) and the dollar amount from each account needs to be filled in.
Also, if you are receiving money from a university account fill in
“University Expense” box, if all the expenses will be paid by the employee
personally (no university account involved) fill in “No University Expense”.
The
F1-00023-07 form is the “Request for Approval to Incur Special Expenses” and
it is on the Business Office web site.
The
"Total Estimated Employee Expenses" will add up but the "Total
University Support" will not fill in because it can be different then the
Estimated Employee Expense.
The
"justification for trip" will hold many lines (Max. 25 for printing)
BUT the more lines the smaller the print. Eight
to ten lines reads easily, more it gets small.
To go to the next line in the justification for trip area just hit enter
key and it will take you to the next line.
You
can tab from one area to the other or put the I bar in the area that you what to
enter information. This form must be printed and signed by the appropriate
persons. The Business Office needs
only one print of this completed form with original signatures.
If you have the complete acrobat package, not just the reader, you can
save these forms on your computer if you wish.
If you have only the reader you will need to print a copy or copies for
your office how ever many you need.
If you have questions about completing the form please call or e-mail Carol Lindquist, Business Office at 2782 or lindquis@mnstate.edu or stop in at the office.