Federal, State and Private grants are solicited by the
university for training, research and expansion of services.
An award for each grant will be sent to the president's office and
the project director. The Grants Officer for the university
is Brittney Goodman, phone: 218.477.2923. All grants are to
be submitted for approval through the Dean of the College, Provost and Senior Vice President for Academic Affairs, the area Vice President and the President. The
approval form may be found on the Academic Affairs website. A copy should be provided to the
Business Office for establishing the account in the accounting
system. Contact person in the Business Office is: Shannyn Jacobsen, phone: 218.477.2781.
The grant is assigned an account number in the range for the
type of funding. A budget entry is used to establish the
grant authorization by line item. A statewide accounting
spending plan is completed by anticipating the receipts by
accounting period and indicate the planned expenditures by object
The grant document will detail the reporting schedule and the
grantor will provide the report forms if applicable. The
reports should be filed in a timely manner.
Requests for cash will be made on forms provided or the grantor
will advance funds with the grant award. The preferable
method of payment is by cash advance Reimbursement
requests require the university to incur the expenditure prior to
the receipt of the funds. Such a manner of funding may limit
the ability of the university to pay grant expenses in timely
Close-out documents will be provided to the project
director. Final report of expenditures will be made in the
format described in the procedure of close-out. Caution
should be taken to include all expenditures for payrolls which may
be posted at a later date. Any cash balance should be
returned to the grantor with the close-out package.