Minnesota State University Moorhead

Registration

You may register for the upcoming semester during pre-registration. Class schedules are available online three weeks before registration. Pre-registration for spring semester takes place about the tenth week of the fall semester; pre-registration for fall semester takes place about the tenth week of spring semester.

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Add or drop a class
Arranged courses
Auditing
Challenging a class
CLEP credit by examination
Graduate credit
incomplete credits
pass/fail courses
readmission
Repeating a course
Tri-college registration
Variable credits
Web registration - Eservices
Withdrawal

Add or drop a class

A class may be added through the fifth class day of the semester, except for courses which begin later in the semester, or in special circumstances approved by the Registrar.

No entry will be made in a student’s record if a class is dropped within the first five class days of a semester unless such entry is required by the MSUM Business Office to satisfy state and federal audit procedures.

A class dropped after the first five days will appear on the student’s record as a withdrawal (“W”). Tuition from a withdrawn course may not be applied to subsequent course additions.

To withdraw from an evening class, either on-campus or off-campus, students must notify both the instructor and the Registrar in writing by the withdrawal deadline of the semester. If a change of the program results in an increase in the number of credits, the corresponding additional tuition must be paid before the change will be fully implemented.

Tuition and fees, for both day and on-campus evening classes, will not be reduced or refunded for dropped courses except during the first five days of the semester.

For more information see the Bulletin.

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Arranged courses

Requires that you see the instructor for permission.

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Auditing

To audit a course you must pick up an Audit Slip at the Records Office in Owens Hall. Submit it to the instructor and return the signed form to the Records Office within the first 10 class days (fifth class day of a summer session). As an auditor, you do not take the exams, but are expected to do the class work and participate in discussions. You will get a notation (AU) on your transcript. You may audit a class only once. No credit is earned but full tuition is charged. Financial Aid may not be applied to courses taken as audit.

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Challenging a class

A course is said to be challenged when you take a special examination for the purpose of obtaining credit for the class without actually attending the class.

A student in degree status may challenge a course at MSUM through an examination for credit if:

The course can be properly evaluated on the basis of such an examination.

The appropriate department chairperson gives approval.

The required fee ($7.50 per credit) is paid in advance to the Business Office.

The application form for Examination for Credit is available in the Office of Academic Affairs OW 206. The completed form must be presented at the Business Office, where the form will be stamped and a receipt issued upon payment of the examination fee. The stamped form will be collected as an admission slip at the time of the examination at the department.

After the examination is completed and evaluated, a grade of Pass ("P") or Fail ("F") and the appropriate credits are recorded on the form which is then forwarded to the department chairperson and Academic Affairs Office for approval. The approved form will be submitted to the Registrar. If the student receives a Pass grade, the credit is placed on his/her permanent record. If he/she fails the examination, the form is placed in his/her file but not entered on his/her transcript.

Credit may not be granted by examination if the student has previously or is currently registered for an equivalent class. Credit earned through Departmental Examination is not resident credit.

No student may repeat any examination for credit.

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CLEP credit by examination

For information about the College Level Examination Program, contact the Registrar.

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Graduate credit
www.mnstate.edu/graduate

The Graduate Studies Office serves as the primary resource for graduate information for the MSUM campus and the public.

Courses with numbers 500-599 are open only to graduate students or undergraduates with at least 112 semester credits who receive permission from the Graduate Studies Office, OW 215, 218.477.2344.

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incomplete credits

The mark of "I" (Incomplete) is granted when the student is unable to complete course requirements for reasons beyond their control and when arrangements have been made with the instructor before the end of the semester.

It is the responsibility of the students to develop a contract to meet the instructor's requirements for making up an Incomplete. Ordinarily, the Incomplete must be made up during the next semester. (Students receiving financial aid may have specific requirements. See the Financial Aid section.)

The grade of "I" is reserved for students who are unable to complete course requirements within the allotted time for reasons satisfactory to the instructor and who have made arrangements for subsequent completion of coursework. If an incomplete requires substantial class attendance in a subsequent term, the student must register to repeat the course and pay tuition and fees.

When requirements have been met, the instructor will notify the Registrar of the replacement grade. Incompletes which have not been completed by the end of the next semester will become "F" grades.

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pass/fail courses

Certain courses, the nature of which makes it impossible to differentiate between passing grades, may be offered on a pass ("P") or fail ("F") basis upon receipt of permission from the Vice President for Academic Affairs. All students in such courses must be graded on a "P" or "F" basis. Student teaching and internships are always graded on a pass-fail basis.

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Readmission

Returning Students who have left MSUM for one or more semesters need to reapply for admission by completing an "Application for Readmission" form. {This form can be completed on screen, printed and either faxed or mailed to the MSUM Records Office. Please return to: Records Office; Minnesota State University Moorhead; 1104 7 Avenue South; Moorhead, MN 56563 or Fax number: (218) 477-2941.} Official transcripts of all post-secondary study since the last date of attendance at MSUM must be submitted before the readmission process is complete. Transfer credits not reported before readmission may be disallowed, and academic suspension at another institution, if unreported, is cause for cancellation of enrollment. Readmission is not automatic. Returning students must be in good standing or have approved clearance. For more information, contact the Records Office, 2565.

All students who began their study in 1965 or later must pay the application fee if they haven’t already done so. If transcripts are not in the same name as the application (due to a legal name change), it is the responsibility of the applicant to have the name corrected on the transcripts so that the application and transcripts can be matched.

Students will be readmitted to their original status and major unless they request a change. Students who were originally admitted as special students who wish to change their status to degree seeking must notify the Records Office of this change and request all official transcripts to be sent to the Records Office.

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Repeating a course

Students are eligible to repeat courses when the grades “D” or “F” have been earned. Students must notify the Records Office by submitting permits which are available at the Records Office.

Only the higher grade in a repeated course will be counted toward the grade point average. To repeat a course the previous grade must have been lower than a “C-.” No more than one previous attempt will be eliminated from GPA computation and all courses will remain printed on the student’s permanent record.

A Repeat Form must be submitted to the Records Office for each class repeated.

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Tri-college registration

Students who are enrolled at MSUM, NDSU or Concordia College may complete a portion of their coursework at either of the other two institutions through the Tri-College University.

To register for regular daytime classes, students must report to the registration clerk at the home college to clear arrangements for a class at another college.

Tuition and fees for a Tri-College course will be the same as for equivalent credit at the home college, and students must arrange for payment of such charges at the home college.

If limited enrollment in a course is exceeded, priority will be given to students who are already admitted to degree programs at the college offering the course.

Credits earned in Tri-College courses at another college are considered as resident credits at MSUM if the credits are registered and paid for at MSUM.

Courses taken at MSUM by Concordia or NDSU students will count in the MSUM GPA if those students subsequently transfer to MSUM.

Registration for evening courses under the Tri-College agreement may take place at the first class session, and no advance permission from the home college is required. Later registration for evening courses must be completed through the Registrar of the home college by the seventh day of the term.

Students must observe all registration and academic policies of their home colleges, including arrangements for withdrawals, pass/no credit, and incompletes.

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Variable credits

When courses are offered for varying credits, students are responsible for determining in advance the requirements to be fulfilled. No adjustment in variable credit courses may be made after the fifth class day of each semester.

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Web registration - ESERVICES
www.mnstate.edu/home/

The MSUM Web Registration System, a World Wide Web system you can access through any Internet Browser, will allow you to add classes, drop classes, select credit amount for variable credit courses, search for open sections of closed courses, view your term schedule, view your term grades, check student holds, and find your registration window (the time you are eligible to register). Complete instructions are in the front of the class schedule booklet. To go to the registration page, from www.mnstate.edu select Eservices.

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Withdrawal

From a Class
Consult your advisor regarding decisions to withdraw from a class or classes. Your advisor will be able to assist you with the process and will discuss with you the consequences of withdrawing. People do make mistakes in registering for college classes and are occasionally confronted by circumstances that make it impossible to continue in certain classes. For these reasons the university has a withdrawal procedure. If you have questions, consult the Advising Center in FR 153 or call 477.4318.

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From Enrollment
To withdraw from all enrolled courses, students must complete the Student Withdrawal form which is available from the Counseling Center.

Students who withdraw without following this procedure will receive a grade of "F" in each course and are considered "unofficially withdrawn." Financial Aid recipients who unofficially withdraw may incur repayment obligations.

"W" grades cannot be granted if the complete withdrawal takes place later than normal withdrawal deadline of the semester. Under special circumstances, students may pursue "retroactive withdrawal" after this deadline by filing an Academic Appeal with the Office of Academic Affairs, Owens 206.

Any refund of tuition or fees will be according to the schedule given under "Refund of Payments."

For more information see: Refunds and Repayments

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