The Family Educational Rights and Privacy Act (FERPA) affords
students certain rights with respect to their education records. They
may review or obtain a copy of MSUM's FERPA Policy at the following
offices: Records, Provost and Senior Vice President for Academic
Affairs, and Vice President of Student Affairs or by visiting this
following web page.
Minnesota State Colleges and Universities (MnSCU) is committed to a
policy of nondiscrimination in employment and education opportunity (1B.1 Nondiscrimination in Employment and Education Opportunity).
No person shall be discriminated against in the terms and conditions of
employment, personnel practices, or access to and participation in,
programs, services, and activities with regard to race, sex, color,
creed, religion, age, national origin, disability, marital status,
status with regard to public assistance, or sexual orientation. In
addition, discrimination in employment based on membership or activity
in a local commission as defined by law is prohibited.
Harassment on the basis of race, sex, color, creed, religion, age,
national origin, disability, marital status, status with regard to
public assistance, or sexual orientation is prohibited. Harassment may
occur in a variety of relationships, including faculty and student,
supervisor and employee, student and student, staff and student,
employee and employee, and other relationships with persons having
business at, or visiting the educational or working environment.
This policy is directed at verbal or physical conduct that
constitutes discrimination /harassment under state and federal law and
is not directed at the content of speech. In cases in which verbal
statements and other forms of expression are involved, Minnesota State
Colleges and Universities will give due consideration to an individual’s
constitutionally protected right to free speech and academic freedom.
However, discrimination and harassment are not within the protections of
academic freedom or free speech.
The system office, colleges, and universities shall maintain and
encourage full freedom, within the law, of expression, inquiry, teaching
and research. Academic freedom comes with a responsibility that all
members of our education community benefit from it without intimidation,
exploitation or coercion.
This policy shall apply to all
individuals affiliated with Minnesota State Colleges and Universities,
including but not limited to, its students, employees, applicants,
volunteers, agents, and Board of Trustees, and is intended to protect
the rights and privacy of both the complainant and respondent and other
involved individuals, as well as to prevent retaliation or reprisal.
Individuals who violate this policy shall be subject to disciplinary or
other corrective action.
For the complete policy and procedure, please reference 1B.1 Nondiscrimination in Employment and Education Opportunity at http://www.mnscu.edu/board/policy/1b-01.pdf and 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution.
Designated Officers (to address questions or concerns, file a complaint, and attain a hard copy of the policy):
Ashley Atteberry, Director of Student Conduct and ResolutionOwens Hall firstname.lastname@example.org
Sexual violence is an intolerable intrusion into the most personal
and private rights of an individual, and is prohibited at Minnesota
State University Moorhead. Minnesota State University Moorhead is
committed to eliminating sexual violence in all forms and will take
appropriate remedial action against any individual found responsible for
acts in violation of this policy. Acts of sexual violence may also
constitute violations of criminal or civil law, or other Board Policies
that may require separate proceedings. To further its commitment against
sexual violence, Minnesota State University Moorhead provides reporting
options, internal mechanisms for dispute resolution, and prevention
training or other related services as appropriate.
For the complete policy and procedure, please reference the MSUM Sexual Violence Policy and Procedure.
Allegations against Employees, including Student Employees Greg Lemke, Director of Public Safety1616 9th Ave. S.email@example.com
Allegations against StudentsAshley Atteberry, Director of Student Conduct and ResolutionOwens Hall 206E218.firstname.lastname@example.org
Minnesota State University Moorhead recognizes that the misuse of alcohol and other drugs is a serious problem in our society and our community. This University seeks to create a campus environment which promotes healthy and responsible living that is conducive to the intellectual and personal development of students. The University is committed to establishing and enforcing clear campus policies regarding the use of alcohol and other drugs.
Minnesota State University Moorhead complies with and supports the Minnesota State Colleges and University Board of Trustees policy governing alcohol and other drugs on campus, the Drug Free Schools and Community Act, the Drug Free Workplace Act, the Campus Security Act and Minnesota State law.
The University does not regulate content or advertisements in autonomous student-edited publications, such as student newspapers, but encourages the editorship to not include advertising that promotes the high-risk use of alcohol such as happy hour drink specials, two for ones or other advertisements that encourage rapid and excessive consumption of alcohol.
For instructional purposes in authorized laboratory and classroom instruction or experiments (accordance with MNSCU Board Policy 5.18)
For one-time use of alcoholic beverages at specific University events when authorized by the President (in accordance with MNSCU Board Policy 5.18)
A Good Samaritan exception for violations of the alcohol/other drug policy will be recognized and honored. A student, who may be in violation of the alcohol/other drug policies but comes to the aid of another student by seeking professional help, will not be cited for an alcohol/other drug university conduct violation. This exception will not be granted to those who flagrantly or repeatedly violate the University’s Alcohol and Other Drug Policy.
For legal and responsible* use of alcoholic beverages by students in travel status while attending events, such as banquets, when the use of alcohol has been approved by the sponsoring organization and where properly licensed Third Party Vendors provide sales of alcohol, which are staffed only by the employees of the host site or the Third Party Vendor. Students who legally consume are prohibited from operating vehicles following consumption.
Further restrictions or allowances of legal and responsible* use of alcohol may be applied to students or student groups on travel status based on the specific program’s needs and direction of the faculty or staff supervisors/advisors.
*Non-responsible use is defined as behavior that disrupts the University community, endangers the health or safety of self or others, results in damage to University or personal property, or requires the intervention of University or community resources. Examples of non-responsible use includes but is not limited to disorderly conduct, excessive noise, violence, threats, vandalism, or intoxication that leads to intervention by University personnel, law enforcement personnel, or medical personnel.
The University reserves the right, based on the severity of the incident, to automatically refer a student to a higher level (i.e. a student’s first violation may result in Level Two or Level Three). Parental notification, in accordance with the University’s FERPA Policy § IV (A)(5), may occur. At the discretion of the hearing officer, a student may be assigned a combination of disciplinary sanctions as defined in this policy and the Student Conduct Code. Students who fail to follow the policy procedures will be subject to a registration and grade hold and may face separation from the university. The following sanctions accumulate during a students college career.
Level One: Students will receive a written warning and will complete an online education program. Student will also complete an assessment and educational session with the Chemical Health Educator. There will be a mandatory fee of $75.00, which will appear on the MSUM billing statement.
Level Two: Students will be placed on university disciplinary probation and will meet with the Chemical Health Educator to determine the appropriate level of intervention. Intervention could be individual or group setting. The mandatory fee is $150.00, which will appear on the MSUM billing statement.
Level Three: A student with a severe violation or a third violation of the Alcohol and Drug Policy during his or her college career is subject to a minimum of one semester suspension from the university unless extraordinary circumstances exist. Upon re-admission following a suspension, any further alcohol or drug violation may result in expulsion from the University. The University reserves the right to waive suspension in the event that the student agrees to a referral to a licensed treatment facility for assessment and follows all recommendations. Any costs will be the responsibility of the student. The Chemical Health Educator may assist the student in facilitating the process.
Organizations found in violation of the alcohol and other drug policy may be prohibited from conducting social functions and solicitation and acceptance of new members, and university recognition may be on probation. Sanctions will be educational in nature and last for a duration of time determined by the sanctioning body or University official. The University reserves the right to suspend or revoke university recognition of the organization.
Based on the severity of the incident or in the case of multiple violations for the alcohol and other drug policy, university recognition will be suspended for a period of no less than three years. The University reserves the right to revoke university recognition of the organization. In addition to the university’s Student Alcohol and Other Drug Policy, departments and student organizations may have established rules that are more restrictive and indicate additional sanctions for violations. Sanctions may include action such as suspension from an activity, a team, or organization.
For further information on the Alcohol & Other Drug Policies, visit the AOD website: www.mnstate.edu/aod
Students experience a variety of positive and negative challenges when transitioning from their home environment to college life. Sometimes these challenges interfere with students’ academic achievement and may include alcohol and/ or drugs. MSUM’s goal is to partner with families in assisting with students’ transitions. The 2008 Minnesota Legislature amended the Education Data section of Minnesota Statute to address the issue of postsecondary institutions notifying parents of their students’ drug or alcohol offenses.
This allows, but does not require, MSUM to disclose disciplinary violations based on drug or alcohol use or possession if the student is under the age of 21 at the time of the violation. Disclosure is only based upon a student signing a release and identifying the specific person(s) the information may be released to. Upon a student being found responsible for violating the University Alcohol and Other Drugs Policy, the Office of Student Conduct and Resolution will send out a letter to the identified parent/guardian stating the occurrence of an incident, the student’s sanctions, and information regarding future behavior.
A student may sign this release in the Student Affairs or Office of Student Conduct and Resolution, Owens Hall 206, during regular business hours or sign and fax it to the Student Affairs office at 218.477.4324. The release is also on the Student Conduct and Resolution web page. For questions regarding this release, please call 218.477.2174.
Students can sign the release even if there is no current record or disciplinary violations regarding drug or alcohol use or possession. The release is good for one year only from date of signature. A new release must be signed each year.
Students convicted of possession or sale of illegal drugs for an offense
that occurred when receiving Title IV aid, are ineligible for future
financial aid. Eligibility is suspended for one or more years, unless
the violator completes an approved drug rehabilitation program that
includes random drug testing.
Minnesota State University Moorhead is committed to creating a clean, safe, and healthy living, learning, and working environment, for all students and employees of the University.
Smoking, tobacco use, and tobacco sales (including the use or sales of smokeless tobacco products) are prohibited on University-owned, -operated, -or leased property, and in University-owned, -leased, or -operated vehicles.
Smoking: The burning of any type of lighted pipe, cigar, cigarette, or any other smoking equipment, whether filled with tobacco or any other type of material.
Smokeless Tobacco Products: Smokeless tobacco consists of the use of snuff, chewing tobacco, smokeless pouches, or other forms of loose leaf tobacco.
To support MSUM students and employees who wish to reduce and/or quit using tobacco products, a variety of tobacco cessation resources and services are available.
Enforcement of this policy will depend upon the cooperation of all faculty, staff, and students not only to comply with this policy, but also to encourage others to comply with the policy, in order to promote a clean, safe, and healthy environment in which to work, study, and live. The University will provide the campus community with training opportunities designed to assist and prepare students and employees to help one another comply with the policy.
In the case of a violation, the person will be informed of the University Smoking and Tobacco Use Policy. Should that person continue to violate the policy, the aggrieved party should contact the appropriate office: for University employees, the person's immediate supervisor; for students, the Office of Student Conduct and Resolution; and for those not associated with the University, Public Safety.
The University expects all students to represent themselves in an honest fashion. In academic work, students are expected to present original ideas and give credit for the ideas of others. The value of a college degree depends on the integrity of the work completed by the student.
When an instructor has convincing evidence of cheating or plagiarism, a failing grade may be assigned for the course in which the student cheated. Instructors also may choose to report the offense, the evidence, and their action to the Dean of their college or the Provost and Senior Vice President for Academic Affairs. If the instructor (or any other person) feels the seriousness of the offense warrants additional action, the incident may be reported to the Director of Student Conduct and Resolution. The Director of Student Conduct and Resolution will follow procedures set out in the Student Conduct Code. After the review of the case and a fair, unbiased hearing, the Director of Student Conduct and Resolution may take disciplinary action if the student is found responsible (see Student Conduct Code for details).
A student who has a course grade reduced by an instructor because of cheating or plagiarism, and who disputes the instructor’s finding, may appeal the grade, but only by using the Grade Appeal Policy, which states that the student must prove the grade was arbitrary, prejudicial, or in error.
In case of a severe weather the University may either cancel classes or close.
To determine if the University has cancelled classes or closed check MSUM web page at www.mnstate.edu, or listen to local (Fargo/Moorhead) radio and TV broadcasts. Emergency
information is also available from the Public Safety Office (218.477.2449). The University makes a determination to cancel or close based on a number of safety and weather considerations. Students should always check local weather and road conditions and make a personal judgment relative to their location and circumstances prior to travel.
This general procedure is applicable only to those administrative actions for which no special grievance procedure has been established. Special procedures have been established for certain academic (e.g. graduation, grades), student conduct, discrimination/harassment, and employment related matters. Students desiring to appeal actions or procedures of University administrative offices must meet with the following officials, continuing up the hierarchy as necessary to resolve the issues.
Academic Appeals can be filed to seek waiver of a graduation or Liberal Arts and Sciences Curriculum requirements, retroactively withdraw from a course (after the withdrawal deadline has passed), and other similar situations. Appeals to retroactively withdraw cannot be accepted if five years have passed since the course in question was taken. Students can inquire in the Records Office (Owens 104) whether an appeal is appropriate in their situation.
Students complete the appeal form and return it to the Records Office, along with appropriate supporting documentation. The Academic Appeals Committee reviews student appeals and approves or denies them. Students whose appeals are denied by the Committee may appeal to the Associate Vice President for Academic Affairs whose decision is final.
Grade Appeals are covered under a special grievance process, which is outlined below.
In addition to the formal resolution processes described in this section, students are encouraged to pursue informal avenues. Each College has a student advisory board, whose members are available to consult with students and provide advocacy, advice, and assistance. Student Advisory Board members are posted in the College Deans’ offices.
Students are expected to attend all class meetings unless they are ill or officially excused as the result of participation in a university function. However, faculty members may or may not take roll in their classes, and they may or may not lower the marks of students for the sole reason of unexcused absences. If a faculty member has a practice of penalizing for nonattendance, he/she must (a) announce the policy regarding the penalty for nonattendance in writing during the first week of class, (b) not penalize the student for nonattendance unless the student is absent without official excuse for more class periods during the term than the number of periods the class meets each week (or more than two class periods during a summer session), (c) maintain accurate attendance records, and (d) submit in writing to the Provost and Senior Vice President for Academic Affairs the explicit class attendance policy statement. As a point of clarification, if a student has an unexcused absence for a class session during which an examination or other graded exercise is scheduled and the student has more unexcused absences than the number of times the class meets each week, this policy permits the faculty member to reduce the student’s grade for the sole reason of the unexcused absences and for failure to complete the graded assignment.
In cases of individual absence due to jury duty or other legal obligations, the student must notify his/her faculty instructors prior to the absence. Each faculty member will determine the work to be made up and any effect on the course grade. For military absences, see the MSU Moorhead Bulletin index under military withdrawal, or refer questions to the Records Office.
In the case of individual absence due to health or other emergency, the student must notify his/her faculty instructor as soon as feasible. Each faculty member will determine the appropriateness of the absence, all work to be made up, and any effect on the course grade.
When an official university activity conflicts with scheduled classes, students participating in the official activity will be regarded as excused. Within the limits of feasibility, an excused absence assures a student the right to make up the missed class requirement(s). The nature, time, and place of the make-up work are at the discretion of the instructor. Official university events are those that are approved by the appropriate dean, athletic director, or vice president. At least two weeks prior to the activity, lists of participating students should be distributed to those affected faculty members by the faculty member or organization advisor who will be overseeing the university activity. In the case of conflict about the appropriateness of an absence or the feasibility of the student making up missed work, the faculty members involved should confer directly; the student should not be expected to mediate the conflict. In cases where the faculty members involved cannot agree to a solution, the dean(s) of the respective colleges can be called upon to mediate.
Students wishing to appeal academic decisions or policies further may do so by appealing in writing to the Academic Appeals Committee (Owens 104).
All students are assigned an academic advisor who will provide
guidance related to academic planning, course scheduling, career
opportunities, and academic policies and procedures. Both the student
and the advisor bear responsibility for the success of the advising
Students can expect that their advisors:
Advisors expect that students:
Email is an appropriate and preferred method for official communication by MSUM with students. All official University business will be conducted via "mnstate.edu" email accounts. Email communication to students will be sent to the mnstate.edu email address exclusively. Students are expected to receive, read, and act in a timely manner, in necessary.
The course syllabus is prepared to clearly notify students of course content, course requirements, and course expectations.
Each student enrolled in a course shall be provided a course syllabus during the first week of class. For courses offered in a condensed format, the timeframe for distribution will be adjusted accordingly.
The required course syllabus elements follow; optional elements appear in italics and items underlined are required under Minnesota State Colleges and Universities Board Policy 3.22, Course Syllabi.
Students are encouraged to become actively engaged in the University community. Social networking websites, e.g. Facebook, MySpace, and Xanga provide additional means for students to connect with one another. Communication on these sites is considered a public forum and can be viewed by anyone. To support personal safety and guard against identify theft, students are cautioned against including class schedules, birthdates, cell phone numbers, and addresses on their profiles. While the University does not monitor such sites, suspected violations of law or University policy online may be submitted to campus officials and police for investigation.
It is the responsibility of Minnesota State University Moorhead to reduce hazardous conditions and the destruction of property belonging to or under the control of the university. The sidewalks and grounds of Minnesota State University Moorhead have been traditionally shared with all members of the Moorhead community. Restrictions on use have been rare and only imposed when matters of safety and security were the main concern. As the recreational use of skateboards, in-line skates and bicycles has increased greatly, so has the concern over the safety hazards and the damage they have created.
Skateboards, in- line skates, and bicycles are prohibited from operation inside any university building and are permitted on university property for the purpose of transportation only. For the complete policy and procedure, please reference the MSUM Skateboarding, In-line Skate, and Bicycle Policy.